SAPS Registry Clerk Vacancies
SAPS Registry Clerk Vacancies
The South African Police Service is inviting applications for Registry Clerk vacancies under SAPS Auxiliary Services: Records Management and Sundry Services. This opportunity is suitable for applicants who have a Grade 12 / Senior Certificate / NCV Level 4 and strong administrative, filing, communication and computer skills.
There are 2 Registry Clerk posts available at SAPS Head Office, with a salary of R237 453 per annum, Level 5. The official reference number for this post is AUX/07/2026, and applications must be submitted before the closing date.
SAPS Registry Clerk Vacancies Details
Position: Registry Clerk
Number of Posts: 2 Posts
Department: South African Police Service
Component: Auxiliary Services
Section: Records Management and Sundry Services
Reference Number: AUX/07/2026
Salary: R237 453 per annum, Level 5
Centre: Head Office
Closing Date: 10 July 2026 at 16:00
This role is mainly focused on registry support, records management, filing, correspondence handling and ensuring that official SAPS files are properly maintained and protected.
Minimum Requirements
Applicants must meet the following requirements:
- Grade 12 / Senior Certificate / NCV Level 4 or an equivalent NQF Level 4 qualification recognised by SAQA.
- Must be a South African citizen.
- Must be proficient in English and at least one other official language.
- Must display competency in the core functions of the post.
- Relevant courses in the field of the post will be an added advantage.
- Must be willing to work under pressure and extended hours when required.
Knowledge, Skills and Competencies
The ideal candidate should have good administrative ability and be comfortable working with records, files and correspondence. Applicants should also have:
- General computer literacy, including MS Word, MS Excel, MS Office, PowerPoint and Outlook.
- Good verbal and written communication skills.
- Strong planning and organising skills.
- Administrative and problem-solving skills.
- Good interpersonal skills.
- Customer focus and responsiveness.
- Ability to work independently and professionally.
- Accountability, credibility and attention to detail.
Duties and Responsibilities
The successful candidates will be responsible for supporting registry and records management functions at SAPS Head Office. Duties include:
- Opening, dispatching and filing correspondence numerically on personal files and other official records.
- Maintaining the filing system according to established procedures.
- Providing effective archives and registry correspondence support.
- Receiving, withdrawing and dispatching files.
- Handling incoming and outgoing correspondence.
- Drawing and dispatching brought-forward files.
- Filing finalised posts and records numerically.
- Tracking, tracing and seeking files when required.
- Auditing files to ensure proper records management.
- Attending to registry-related enquiries.
- Delivering a professional service to internal and external stakeholders.
- Protecting the integrity of files and preventing unauthorised access to records.
Why This SAPS Registry Clerk Post Is a Good Opportunity
This vacancy is a good opportunity for job seekers who want to enter the public service through an administrative support role. The post is especially suitable for candidates who are organised, responsible and comfortable working with documents, records and office systems.
Registry clerks play an important role in keeping official information safe, accessible and properly filed. In a department like SAPS, accurate recordkeeping is essential because files and correspondence must be handled with confidentiality and care.
How to Apply
Applications must be submitted using the new Z83 application form, 2021 version, together with a comprehensive CV. The correct post title and reference number AUX/07/2026 must be clearly written on the application form.
Applications can be submitted to:
Postal Address:
Private Bag X94
Pretoria
0001
Physical Address:
231 Pretorius Street
Wachthuis Building
Pretoria
0001
Email Address:
MadavhaA@saps.gov.za
Applicants must make sure that their applications are sent to the correct address before the closing date. Late applications will not be accepted.
Important Application Notes
Shortlisted candidates will be required to produce original documents before the interview. These may include:
- Identity Document
- Senior Certificate / Grade 12 certificate
- Educational qualifications
- Service certificates from previous employers, where applicable
- Driver’s licence, where applicable
Qualifications and driver’s licences may be verified with relevant institutions. Applicants may also be subjected to security screening, fingerprint checks, reference checks and other vetting processes.
Enquiries
For enquiries, contact:
Captain MN Maswanganyi
Telephone: 012 393 1023 / 4967 / 1453
Closing Date
The closing date for the SAPS Registry Clerk vacancies is 10 July 2026 at 16:00. Applicants are encouraged to apply early and ensure that the correct reference number is included on the Z83 form.
