Department of Defence Secretary / Office Assistant Vacancy 2026
The Department of Defence is inviting applications for a Secretary / Office Assistant position based at the Armscor Building in Erasmuskloof, Pretoria. This opportunity is suitable for applicants with Grade 12 who have strong administrative, communication and computer skills.
The closing date for applications is 29 May 2026.
Secretary / Office Assistant Vacancy Details
Position: Secretary / Office Assistant
Department: Department of Defence
Reference Number: DPSP/15/16/26/05
Salary: R237 453 – R279 708 per annum, Level 05
Centre: Armscor Building, Erasmuskloof, Pretoria
Closing Date: 29 May 2026
Minimum Requirements
Applicants must have a Grade 12 certificate, NQF Level 4 qualification or equivalent. No previous work experience is required.
Knowledge or experience in client services, secretarial work or a related office administration role will be an added advantage. Applicants who have completed an internship in the Public Service will receive preference.
Candidates with prior learning through experience or alternative courses may also apply.
Skills and Competencies
Applicants should have the following skills:
- Computer literacy, including Microsoft Word, Excel and PowerPoint
- Good telephone etiquette
- Strong organisational and event management skills
- Excellent interpersonal skills
- High level of reliability
- Ability to act with tact and discretion
- Good written and verbal communication skills
- Presentation skills
- Research and document analysis skills
- Analytical, innovative and problem-solving ability
- Knowledge of departmental policies and procedures
The successful candidate must be able to obtain a confidential security clearance within one year.
Duties and Responsibilities
The successful candidate will provide secretarial, receptionist and administrative support to the Director. Key duties include receiving and redirecting telephone calls, managing appointments, updating diaries, typing documents and operating office equipment such as fax machines, scanners and photocopiers.
The role also includes arranging meetings and events, identifying venues, inviting relevant role players, organising refreshments, setting up meeting rooms and recording basic minutes where required.
Additional duties include processing travel and subsistence claims, handling invoices, drafting routine correspondence and reports, maintaining filing systems and supporting document management.
The Secretary / Office Assistant will also administer leave registers, telephone accounts and attendance registers, receive and distribute incoming and outgoing documents, procure standard office items and collect documents needed by the Director for meetings.
The successful candidate will be expected to stay updated on Public Service and departmental policies, procedures and prescripts to ensure efficient support in the Director’s office.
Enquiries
For enquiries, applicants may contact:
Mr T.B. Khunou
Tel: 012 355 5812
Ms M.P. Msimango
Tel: 012 355 5974
How to Apply
Applications must be submitted to:
Department of Defence
Defence Policy, Strategy and Planning Division
Directorate Risk Management
Private Bag X910
Pretoria
0001
Applications may also be hand delivered during office hours to:
Armscor Building, Defence Headquarters Unit
Corner Delmas and Nossob Street
Erasmuskloof
Pretoria
Hand-delivered applications must be placed in the box at reception.
Applicants may also apply by email to:
Closing Date
Applications for the Department of Defence Secretary / Office Assistant vacancy must be submitted on or before 29 May 2026.
Late applications may not be considered.
