Department of Defence Secretary / Office Assistant Vacancies 2026: X2 Posts Available in Pretoria
The Department of Defence is inviting applications for Secretary / Office Assistant vacancies within the Directorate Legal Services Division. There are two posts available at the Armscor Building in Erasmuskloof, Pretoria, and applicants with Grade 12 or an equivalent qualification may apply.
This is a great opportunity for candidates who are organised, professional, reliable, and interested in administrative support work within the public service. No previous work experience is required, making these posts suitable for entry-level applicants who meet the minimum requirements.
Vacancy Details
Position: Secretary / Office Assistant
Number of Posts: 2
Department: Department of Defence
Reference Number: DLSD/19/20/26/02
Salary: R237 453 – R279 708 per annum, Level 05
Centre: Armscor Building, Erasmuskloof, Pretoria
Closing Date: 29 June 2026
Minimum Requirements
Applicants must have:
- Grade 12, NQF Level 4, or an equivalent qualification
- No previous experience required
- Proficiency in Microsoft Office, including Excel
- Good written and verbal communication skills
- Professional attitude and appearance
- Excellent organisational skills
- Good office etiquette
- High level of reliability
- Ability to act with tact and discretion
Key Duties and Responsibilities
The successful candidates will provide secretarial, receptionist, and office support services to the Director and the unit.
Duties include:
- Receiving telephone calls and referring them to the correct role players where necessary
- Recording appointments, events, and diary entries
- Typing documents for the Director and other staff members
- Operating office equipment such as fax machines, scanners, and photocopiers
- Assisting with travel arrangements through travel agencies
- Checking travel-related documents and arrangements
- Arranging meetings and events for the Director and staff in the unit
- Identifying venues, inviting relevant role players, organising refreshments, and setting up meeting venues
- Processing travel and subsistence claims for the Director
- Processing invoices related to the work of the Director’s office
- Recording basic minutes during meetings when required
- Drafting routine correspondence and reports
- Filing documents manually and electronically
- Managing leave registers, telephone accounts, and attendance registers
- Receiving, recording, and distributing incoming and outgoing documents
- Handling procurement of standard office items such as refreshments
- Collecting relevant documents to help the Director prepare for meetings
- Preparing briefing notes for the Director when required
- Maintaining an electronic document management database
- Staying updated on public service and departmental policies, procedures, and prescripts
Skills Needed for the Role
This position requires someone who can work professionally in a busy office environment. Applicants should be organised, trustworthy, and able to manage documents, meetings, calls, and administrative tasks with accuracy.
Strong communication skills are important because the role involves dealing with officials, visitors, internal staff, and external stakeholders. Candidates must also be able to handle confidential matters with discretion.
Enquiries
For more information about the vacancies, applicants may contact:
Col E.O. Mothupi
Tel: 012 355 5383
Lt Col A. Everitt
Tel: 012 355 5334
How to Apply
Applications must be submitted to:
Department of Defence
Directorate Legal Services Division
Private Bag X161
Pretoria
0001
Applications may also be hand delivered to:
Armscor Building
Corner Nossob and Boeing Street
Erasmuskloof
Pretoria
Applicants may also apply via email:
Closing Date
The closing date for applications is 29 June 2026. Applicants are encouraged to apply before the deadline to avoid late submission issues.
Why You Should Apply
These Secretary / Office Assistant posts offer a solid entry point into the public service for candidates who have Grade 12 and strong administrative skills. With no experience required, this opportunity is suitable for job seekers who are ready to start or grow their career in office administration within the Department of Defence.
