The Department of Defence has announced two Office Assistant / Secretary vacancies within the Financial Management Division in Pretoria. This opportunity is suitable for candidates with Grade 12 and strong administrative or clerical skills who want to build a career in the public sector.

Office Assistant / Secretary Vacancies

Successful applicants will provide secretarial and administrative support to a Director, ensuring smooth daily office operations.

Closing Date: 24 April 2026
Location: Pretoria
Salary: R228 321 – R268 950 per year (Level 05)
Number of Posts: 2

Job Details

Position: Office Assistant / Secretary (X2 Posts)
Division: Financial Management Division

Reference Numbers:

• Ref No: FMD/01/12/26/15A – Directorate Stores, Service and Related Payments
• Ref No: FMD/01/12/26/15B – Directorate Finance Support Services

Location: Pretoria

Minimum Requirements

Applicants must meet the following criteria:

• Grade 12 (NQF Level 4) or equivalent qualification
• No prior work experience required
• Knowledge of clerical duties and office procedures
• Ability to manage office assets, stationery, and procurement tasks
• Computer literacy, especially MS Office packages
• Good telephone etiquette and ability to work under pressure
• Strong communication and interpersonal skills
• Good time management and organisational skills
• Must be presentable, reliable, punctual, adaptable, and resourceful

Key Responsibilities

The successful candidates will be responsible for:

• Providing efficient secretarial and administrative support to the Director
• Taking minutes during meetings and preparing meeting documents
• Typing and formatting documents such as agendas, letters, reports, and memos
• Managing the Director’s diary, appointments, and correspondence
• Handling telephone calls, screening, and taking messages
• Arranging meetings, travel bookings, accommodation, and transport
• Welcoming visitors and managing entry authorisations
• Ensuring agendas and minutes are delivered on time
• Maintaining records, files, and personal information
• Monitoring and reminding the Director of meetings and deadlines
• Keeping the office organised and maintaining inventory records
• Receiving, registering, routing, and filing correspondence
• Managing procurement of office supplies and office requirements

Enquiries

For more information:

• Ms D.D. Nchabeleng – Tel: 012 392 2892
• Ms M.P. Mohaila – Tel: 012 392 2558 / 2559

How to Apply

Applications must be submitted to the Financial Management Division – Directorate Finance Support Services (DFSS).

Email applications:
Recruit3FMD@dod.mil.za

Postal applications:
Department of Defence
Financial Management Division
Directorate Finance Support Services (DFSS)
Career Management Section
Private Bag X137
Pretoria, 0001

Hand delivery (Pretoria applicants):
Poynton Building
195 Bosman Street
Pretoria
Applications must be placed in Wooden Post Box Number 5 at Reception.

Important: Use the correct reference number when applying, not the post number.

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