Umalusi Administrative Assistant: Evaluation and Accreditation Vacancy 2026
Umalusi is hiring an Administrative Assistant: Evaluation and Accreditation in Pretoria. Applications close on 16 June 2026.
Umalusi has opened applications for a permanent Administrative Assistant: Evaluation and Accreditation (E&A) position based in Pretoria. This opportunity is suitable for candidates with an NQF Level 4 qualification and strong office administration, communication, planning, and computer skills.
The successful candidate will support the Evaluation and Accreditation sub-unit with daily administrative duties, meeting arrangements, document management, travel bookings, claims processing, filing, and general office coordination.
Job Overview
Position: Administrative Assistant: Evaluation and Accreditation
Reference Number: UM-107
Employer: Umalusi
Department: Evaluation and Accreditation
Location: Pretoria
Job Type: Permanent
Industry: Admin / Office Support
Number of Posts: 1
Salary: Market Related
Closing Date: 16 June 2026
About Umalusi
Umalusi is the Quality Council for General and Further Education and Training in South Africa. The organisation is responsible for quality assurance in the education and training sector, including the evaluation and accreditation of institutions and programmes.
This role forms part of the Evaluation and Accreditation department, where the appointed candidate will provide important administrative support to ensure the smooth running of the sub-unit’s activities.
Key Duties and Responsibilities
The Administrative Assistant will be responsible for supporting the planning and coordination of workshops, user training sessions, projects, meetings, and other sub-unit activities.
Main duties include:
- Supporting the implementation of the sub-unit’s operational plan.
- Assisting with contract staff management, audit tracking, and quality assurance administration.
- Managing logistical arrangements for meetings, workshops, training, and projects.
- Preparing travel arrangements, including flights, accommodation, and car hire.
- Liaising with travel agencies according to applicable policies.
- Processing claims and liaising with the finance unit.
- Photocopying, emailing, and preparing meeting documents.
- Managing incoming and outgoing mail.
- Drafting submissions, letters, memoranda, and other documents for management approval.
- Tracking budgets for sub-unit activities.
- Managing databases for E&A contract staff and clients.
- Taking minutes during meetings, typing them, and distributing them to relevant parties.
- Maintaining electronic and hard-copy filing systems according to the file plan.
- Managing document flow in and out of the sub-unit office.
- Keeping registers updated, including mail, leave, submissions, and movement registers.
- Screening telephone calls and recording messages.
Minimum Requirements
Applicants must have one of the following qualifications:
- National Senior Certificate, or
- NC(V) Level 4, or
- NSC Colleges, or
- Senior Certificate, or
- Senior Certificate Amended, or
- Equivalent NQF Level 4 certificate with language subjects.
Required Skills
Candidates should have:
- Good written and verbal communication skills.
- Strong computer skills, especially Microsoft Office and Microsoft Teams.
- Knowledge of basic office management principles and practices.
- Ability to plan and organise projects, seminars, workshops, and meetings.
- Ability to work independently.
- Ability to work well in a team.
Added Advantage
The following will strengthen your application:
- Experience as an office administrator in an educational environment.
- At least 2 years of general office administration experience, preferably in an educational environment.
How to Apply
Interested applicants must apply online through the Umalusi recruitment website
Applicants may also visit the Umalusi website and go to the careers section to view the full job advertisement.
For enquiries, contact HCM at:
012 030 0775 / 012 030 0736
Important Application Notes
Umalusi is an equal opportunity and affirmative action employer. Appointments will be made in line with the organisation’s Employment Equity Plan.
Coloured, Indian, and White males or females, as well as people living with disabilities, are encouraged to apply.
Only shortlisted candidates will be contacted. Umalusi reserves the right not to make an appointment.
Applicants must attach their CV. Failure to attach a CV, excluding supporting documents, will result in disqualification.
Closing Date
Applications close on 16 June 2026.
Candidates who meet the requirements are encouraged to apply before the closing date to avoid missing this opportunity.
