SAPS Secretary / Office Assistant Vacancy: Grade 12 Applicants Can Apply – Earn R237 453 Per Year
SAPS Secretary / Office Assistant Vacancy: Grade 12 Applicants Can Apply – Earn R237 453 Per Year
The South African Police Service (SAPS) is inviting suitably qualified South African citizens to apply for a Secretary / Office Assistant vacancy within its Presidential Protection Service in Pretoria, Gauteng.
This government job opportunity is suitable for individuals who have completed Grade 12 and possess strong administrative, communication, organisational and computer skills.
The successful applicant will receive an annual salary of R237 453 (Level 05) and will be responsible for providing administrative and secretarial support to the Section Head: Physical Protection.
Interested candidates must submit their applications before 20 November 2026 at 16:00.
SAPS Secretary / Office Assistant Vacancy 2026 – Job Overview
- Employer: South African Police Service (SAPS)
- Job Title: Secretary / Office Assistant
- Reference Number: PPS 15/2026
- Number of Posts: 1
- Component: Presidential Protection Service
- Section: Physical Protection
- Location: SAPS Headquarters, Pretoria, Gauteng
- Salary: R237 453 per annum
- Salary Level: Level 05
- Minimum Qualification: Grade 12 / Senior Certificate / NCV Level 4
- Closing Date: 20 November 2026
- Closing Time: 16:00
- Application Method: Email
Minimum Requirements for SAPS Secretary / Office Assistant Vacancy
Applicants interested in this SAPS administration vacancy must meet the following minimum requirements:
- Must be a South African citizen.
- Must possess a Grade 12, Senior Certificate, NCV Level 4 or an equivalent qualification at NQF Level 4 recognised by SAQA.
- Must be proficient in English and at least one other official South African language.
- Must demonstrate competency in the core functions of the position.
- Must have general computer literacy skills.
- Must be able to work independently and professionally.
- Must demonstrate accountability, integrity and credibility.
- Must have excellent verbal and written communication skills.
- Must possess good organisational, planning and administrative skills.
- Must have strong interpersonal and problem-solving abilities.
- Must demonstrate a customer-focused and responsive attitude.
- Must be willing to work under pressure and extended hours when required.
Important: Relevant courses in administration, secretarial services or related fields will be considered an added advantage.
The advertisement does not specify a minimum number of years of work experience.
Computer Skills Required
Candidates should have a good working knowledge of common Microsoft Office applications, including:
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Outlook
- General Microsoft Office applications
These skills are important because the successful applicant will be expected to prepare documents, manage correspondence, maintain records and coordinate daily office activities.
Duties and Responsibilities
The successful candidate will provide secretarial and office administration support within the Presidential Protection Service.
1. Secretarial and Administrative Support
- Arrange and prepare meetings.
- Compile meeting agendas and type documents.
- Take and prepare meeting minutes.
- Answer and screen incoming telephone calls.
- Manage office correspondence.
- Liaise with different SAPS sections and regions on matters relating to the component.
2. Records and Document Management
- Maintain accurate office records.
- Manage the filing system.
- Maintain a brought-forward system for follow-up matters.
- Ensure the proper handling and storage of official documents.
- Protect confidential and classified information in accordance with the Minimum Information Security Standards (MISS).
3. Travel and Diary Management
- Manage the office diary.
- Schedule meetings and appointments.
- Make official travel arrangements.
- Arrange accommodation for authorised official trips.
- Receive and assist visitors.
4. General Office Administration
- Process and submit financial claims.
- Operate office equipment, including computers, photocopiers, fax machines and telephones.
- Manage office inventory and supplies.
- Arrange refreshments for visitors during meetings.
- Maintain an organised and professional office environment.
5. Resource Management
- Assist with the management of resources allocated to the office.
- Exercise appropriate control over human, physical and financial resources.
- Support efficient day-to-day office operations.
How to Apply for the SAPS Secretary / Office Assistant Vacancy
Candidates who meet the requirements must submit their applications electronically using the email addresses provided in the advertisement.
Step 1: Complete the Z83 Application Form
Applicants must complete the new Z83 Application Form (2021 version).
Ensure that the following details are correctly provided:
- Position: Secretary / Office Assistant
- Reference Number: PPS 15/2026
- Department: South African Police Service
- Personal and contact information
- Qualifications and employment information
The Z83 form must be completed correctly and signed where required.
Step 2: Prepare Your Curriculum Vitae
Applicants must attach a comprehensive and updated Curriculum Vitae (CV).
Your CV should clearly outline your qualifications, administrative skills, computer proficiency and relevant work experience, where applicable.
Step 3: Submit Your Application via Email
Send your completed Z83 form and comprehensive CV to one of the following official SAPS email addresses:
Application Email Addresses:
Suggested Email Subject:
Application for Secretary / Office Assistant – PPS 15/2026
Applicants should ensure their application is submitted to the correct email address before the deadline.
Important Application Instructions
Before submitting an application, candidates should take note of the following conditions:
- Applications must be submitted on the prescribed 2021 Z83 form.
- A comprehensive CV must accompany the application.
- The correct job title and reference number must appear on the application.
- Separate applications must be submitted when applying for multiple vacancies.
- Applications received after the closing date will not be considered.
- Shortlisted applicants must produce original identity documents, educational qualifications and relevant certificates when required.
- Qualifications, employment history and other submitted information may be verified.
- Applicants must not have previous criminal convictions or pending criminal or departmental cases.
- Applicants must be willing to undergo fingerprint screening and background checks.
- Shortlisted applicants may undergo security clearance and integrity assessments.
- Shortlisted candidates will also undergo practical assessments relevant to the position.
Successful candidates must comply with applicable SAPS security and employment requirements.
The advertisement also states that new SAPS appointees are required to provide a buccal sample for a forensic DNA profile in accordance with the relevant legislation.
SAPS Recruitment and Selection Process
The South African Police Service follows a recruitment process intended to identify qualified and suitable candidates for available positions.
Shortlisted candidates may be required to participate in interviews, practical assessments, integrity assessments, reference checks and security screening.
SAPS is an equal opportunity and affirmative action employer and aims to promote representivity within the Public Service.
Only successful candidates will receive correspondence.
If applicants have not been contacted within three months after the closing date, they should consider their applications unsuccessful.
Enquiries and Contact Details
For further information about the Secretary / Office Assistant vacancy, applicants may contact the following SAPS officials:
Warrant Officer Mnyalatyho
Telephone: 012 400 5105
AC Sekwape
Telephone: 012 400 5137
AC Modiha / HRC Sibande
Telephone: 012 400 5147
Applicants should use these contact details for recruitment-related enquiries.
Closing Date for SAPS Secretary / Office Assistant Applications
Closing Date: Friday, 20 November 2026
Closing Time: 16:00
All interested applicants are encouraged to prepare and submit their applications before the closing date.
Late applications will not be accepted or considered.
Why Consider This SAPS Administration Vacancy?
Working as a Secretary / Office Assistant within the South African Police Service provides an opportunity to contribute to the administrative operations of a major government institution.
The position offers an annual salary of R237 453 and an opportunity to work within the Presidential Protection Service.
The role may appeal to applicants who enjoy office administration, record management, communication, scheduling and professional support services.
Candidates who have completed matric and possess strong administrative and computer skills are encouraged to consider this opportunity.
Frequently Asked Questions
Can I apply for the SAPS Secretary vacancy with Grade 12?
Yes. Applicants with Grade 12, a Senior Certificate, NCV Level 4 or an equivalent recognised NQF Level 4 qualification may apply, provided they meet the remaining requirements.
Is previous work experience required?
The advertisement does not specify a minimum number of years of experience. Relevant courses in the field are an added advantage.
How much does the SAPS Secretary / Office Assistant earn?
The advertised salary is R237 453 per annum at salary Level 05.
Where is the vacancy located?
The position is based at SAPS Headquarters in Pretoria, Gauteng, within the Presidential Protection Service.
How do I submit my application?
Applications must be submitted by email with a completed 2021 Z83 application form and a comprehensive CV.
When is the application deadline?
Applications close on 20 November 2026 at 16:00.
Final Thoughts
The SAPS Secretary / Office Assistant Vacancy 2026 presents an opportunity for Grade 12-qualified South Africans who are interested in administrative employment within the public sector.
With an annual salary of R237 453, the position offers the opportunity to provide important secretarial and administrative support within the Presidential Protection Service in Pretoria.
Applicants are encouraged to carefully review the requirements, complete the Z83 application form correctly and submit their CVs through the official SAPS email addresses.
Remember: The closing date is 20 November 2026 at 16:00.
