Omnia: Administrators
Company: Omnia
Location: South Africa
Are you looking to advance your career with a leading global provider of blasting and mining solutions? BME, a division of Omnia Holdings, has officially announced an employment opportunity for an Administrator (FTC) based in Fourways, MonteCircle, Gauteng, South Africa. This temporary role offers a dynamic environment for experienced administrative professionals who want to shape the future of mining and support efficient operations across the mining value chain.
Company Overview: About BME and Omnia Holdings
BME
BME is a leading global provider of blasting and mining solutions, partnering with customers to improve safety, productivity, and sustainability across the mining value chain. By combining advanced blasting technology, digital innovation, explosives, and technical expertise, BME helps mining operations solve complex challenges, optimise performance, and unlock value. From open-pit mines to underground operations, its solutions support responsible, efficient mining and enable the critical resources needed to power modern economies.
Omnia Holdings Limited (JSE: OMNI)
As part of Omnia Holdings Limited, employees join a global, diversified business operating across the agriculture, mining, and chemicals sectors. With operations in 23 countries, customers in more than 40 countries, over 70 distribution centres, and approximately 3,800 employees worldwide, Omnia develops innovative products, technologies, and services that support food security, responsible mining, and sustainable industrial development.
Job Overview
- Job Title: Administrator (FTC)
- Business Unit: BME : Administration
- Reports To: Administration Manager
- Contract Type: Fixed Term
- Duration: 3–6 months
- Location: Fourways, MonteCircle, Gauteng, South Africa
- Employment Type: Temporary / On-Site
- Submission Closing Date: 15 November 2026
Job Purpose
The primary purpose of the Administrator role is to ensure compliant and accurate administrative support across daily operational workflows.
Key Responsibilities
The successful candidate will manage a wide array of administrative, procurement, and stock control duties:
Invoicing
- Create quotations for customer purchase orders.
- Receive Purchase Requisitions from customers.
- Verify information on loading sheets and delivery notes balance.
- Create sales orders on D365 for delivery to enable Head Office to bill the customer.
- Upload supporting documents for sales orders.
- File documents in an organized manner.
- Transact on third-party systems (Ariba/Coupa).
Procurement
- Perform the administration of all purchases made by operations.
- Ensure that the Purchase Requisition (PR) is duly authorised, material specifications are correct, and cost codes are correct, with all documentation otherwise in order (with necessary corrections made in the event of incorrect cost codes).
- Enter order details on D365 so that a Purchase Order can be generated for suppliers.
- Ensure orders are entered into D365 and monitor their approval.
- Ensure PRs are tied up with order batches, including quotes, printed orders, delivery notes, invoices, and statements.
General Administration
- File and archive old documents.
- Keep files up to date and in a neat order.
- Perform problem-solving duties when customers have queries regarding invoices or delivery notes.
- Handle ad-hoc tasks requested by managers.
- Assist with head office requests regarding site information.
- Assist with booking medical and induction training.
- Assist with staff contracts and paperwork.
- Manage travel and accommodation bookings via Travel IT, creating and closing Work Orders (WO) for all fleet-related orders.
Stock Administration
- Receive daily delivery notes from operations to verify stock transfers from plants and sites.
- Reconcile stock count figures as required and issue/sell stock on a weekly or monthly basis.
- Capture data and reconcile inbound, outbound, and on-hand stock figures.
- Complete weekly inventory reports and variance reports.
- Create counting journals on D365.
- Upload counting journals and reconciliations onto SharePoint.
- Assist with fault finding when variances occur.
- Verify stock status of on-hand stocks and report information.
Training Data Capturing & Administering
- Create training schedules.
- Ensure completed training is captured and entered into the Training Database daily.
- Capture training results and certificates on CRS.
- Update the training register and site inductions.
- Assist training needs per employee per site for programme purposes.
- Send training reports of employees to relevant site Operations Managers upon request.
- Update site-specific Training Needs Analysis (TNAs) and handle ad-hoc tasks.
SHEQ Responsibilities
- Update SHEQ registers.
- Upload safety statistics.
- Maintain contractor packs.
- Order and issue Personal Protective Equipment (PPE).
Minimum Requirements
Applicants must meet the following baseline criteria to be considered:
Qualifications
- Grade 12 / Matric
- Administration certificate or diploma
Experience & Skills
- 3 to 5 years of experience in fleet administration activities
- Hands-on experience on transaction systems, preferably D365
- Experience on D365, SharePoint, and 3rd-party tracking systems
- Code 08 / Code B Driver’s Licence
- Proficiency in MS Office (Word, Excel, and Email)
Key Competencies
- Customer focused
- Attention to detail
- Numeric skills
- Assertive and able to take control
- Systematic approach with strong planning and organizing abilities
- Following instructions and procedures
- Deciding and initiating action
- Delivering results and meeting customer expectations
- Applying expertise and technology
- Coping with pressures and setbacks
Salary and Benefits
- Salary: Not disclosed in the official job advertisement.
- Benefits: Not disclosed in the official job advertisement.
Required Documents
While the official posting does not specify an exact list of documents required for submission, standard recruitment protocols for professional applications typically include:
- An updated Curriculum Vitae (CV)
- Certified copies of educational qualifications (Grade 12 certificate and Administration certificate/diploma)
- A copy of your Driver’s Licence (Code 08/B)
Step-by-Step Application Process
- Visit the official BME or Omnia Holdings careers portal online.
- Navigate to the job opening for the Administrator position located in Fourways, MonteCircle, Gauteng.
- Review the complete job description to ensure your qualifications match the requirements.
- Click the “Apply now” button on the official job posting page.
- Complete your applicant profile, upload your resume and supporting documents, and submit your application before the closing date.
Important Notes
- Closing Date: All applications must be submitted by 15 November 2026.
- Contract Length: This is a fixed-term contract spanning 3 to 6 months.
- Location: The position is strictly on-site in Fourways, MonteCircle, Gauteng, South Africa.
Frequently Asked Questions (FAQs)
Q: What is the closing date for the BME Administrator position? A: The submission closing date is 15 November 2026.
Q: Is this a permanent position? A: No, this is a fixed-term contract (FTC) lasting between 3 and 6 months.
Q: Where is the job located? A: The role is based on-site at Fourways, MonteCircle, Gauteng, South Africa.
Q: What computer systems experience is preferred? A: Hands-on experience with transaction systems—specifically D365, SharePoint, 3rd-party tracking systems, and MS Office—is preferred.
Conclusion
The Administrator (FTC) role at BME offers a fantastic opportunity for skilled administrative professionals to bring their expertise to a global leader in mining solutions. With a comprehensive set of responsibilities spanning invoicing, procurement, stock, and training administration, this role is ideal for organized, detail-oriented candidates. Ensure your application is submitted before 15 November 2026 to take the next step in your career.
