Office of the Chief Justice Registrar’s Clerk Vacancy: Grade 12, No Experience Required
Office of the Chief Justice Registrar’s Clerk Vacancy: Grade 12, No Experience Required
The Office of the Chief Justice (OCJ) is inviting suitably qualified applicants to apply for a Registrar’s Clerk vacancy at the Mpumalanga Division of the High Court in Middelburg.
This opportunity may appeal to job seekers interested in building a career within South Africa’s court administration system. No previous work experience is required, although applicants must meet the educational requirements listed for the post.
Applications close on 04 September 2026.
Registrar’s Clerk Vacancy Overview
Employer: Office of the Chief Justice
Position: Registrar’s Clerk
Reference Number: 2026/115/OCJ
Salary: R237 453 – R279 708 per annum
Salary Level: Level 05
Centre: Mpumalanga Division of the High Court, Middelburg
Closing Date: 04 September 2026
Experience Required: No experience required
The successful candidate will also be required to sign a performance agreement.
Minimum Requirements
Applicants must have a Grade 12 certificate or equivalent qualification at NQF Level 4, as recognised by the South African Qualifications Authority (SAQA).
Applicants should also have a three-year National Diploma in a Legal qualification or equivalent qualification at NQF Level 6 with 360 credits, as recognised by SAQA.
No previous work experience is required.
A valid driver’s licence will be an added advantage.
Knowledge and Skills Required
Candidates should have knowledge or understanding of:
- Registry processes and practices
- Working procedures within a court or administrative environment
- Storage and retrieval procedures
- Legislative frameworks governing the Public Service
- Filing systems
- Mail procedures
- Promotion of Access to Information Act
- National Archives requirements
- Batho Pele Principles
Applicants should also demonstrate skills in:
- Computer literacy, including Microsoft Office
- Written and verbal communication
- Numeracy
- Interpersonal relations
- Problem-solving and analysis
- Time management
- General administration
Key Duties and Responsibilities
The successful Registrar’s Clerk will provide clerical and administrative support within the court.
Court Administration and Filing
The Registrar’s Clerk will be responsible for registering and allocating case numbers to pleadings and other court documents received.
Other responsibilities include:
- Ensuring that files and documents have been served on the relevant parties
- Preparing files for litigants and attorneys
- Updating files with returns of service or proof of service
- Safekeeping court records
- Disposing of case records according to applicable procedures
- Recording documents received by the court
- Maintaining an organised court filing system
Handling Court File Requests
The successful candidate will retrieve requested files and make them available to authorised requesters.
The Registrar’s Clerk will also:
- Attend to enquiries from litigants, legal representatives and members of the public
- Record requests for court documents and files
- Maintain records of files requested by litigants
- Ensure court files can be tracked and retrieved when required
Case Management Duties
The position also involves providing support with case management.
Responsibilities include:
- Attending to case management matters
- Processing set-down notices
- Implementing case management practices
- Placing request forms in the location of files that have been removed
- Completing file movement sheets
- Monitoring court files and records in accordance with case management procedures
Accurate record keeping is particularly important because court documents and case files must remain properly organised and traceable.
Administrative Support to the Registrar
The successful applicant will also provide administrative support to the Registrar.
Duties include:
- Submitting leave forms to Human Resources for compliance
- Maintaining registers used for filing and archiving
- Complying with telephone procedures
- Following applicable leave policies
- Preparing and signing performance agreements within the required timeframes
Salary
The Registrar’s Clerk position offers a salary of:
R237 453 – R279 708 per annum at Salary Level 05.
The successful candidate will be required to sign a performance agreement.
Where Is the Position Based?
The vacancy is based at the:
Mpumalanga Division of the High Court: Middelburg
Applicants should therefore consider the location before submitting an application.
How to Apply for the OCJ Registrar’s Clerk Vacancy
Applications for Reference Number 2026/115/OCJ must be submitted by email to:
2026/115/OCJ@judiciary.org.za
Applicants should make sure that they use the correct reference number when applying so that their application can be linked to the correct vacancy.
Closing Date
The closing date for applications is:
04 September 2026
Applicants are encouraged to submit their applications before the deadline.
Enquiries
Technical Enquiries
Ms DY Seswene
Telephone: (013) 492 2213
HR Enquiries
Mr SJ Zwane / Mr MV Maeko
Telephone: (013) 758 0000
Employment Equity
The Office of the Chief Justice has indicated that preference may be given to candidates in line with the organisation’s Employment Equity goals.
Why This Vacancy May Be Worth Considering
For applicants who meet the qualification requirements but have not yet gained formal work experience, this Registrar’s Clerk vacancy provides an opportunity to enter the Public Service and gain practical exposure to court administration, records management, case management and registry operations.
The role requires someone who is organised, comfortable working with documents and records, able to communicate professionally and capable of handling administrative responsibilities accurately.
If you meet the requirements and would like to work at the Mpumalanga Division of the High Court in Middelburg, submit your application before 04 September 2026.
