Empact Group Is Hiring an Office Administrator/Secretary
Empact Group invites suitably qualified applicants to apply for their Office Administrator/Secretary vacancy. The closing date for applications is 05 June 2026.
If you enjoy organising schedules, helping offices run smoothly, and working with people daily, this opportunity could be perfect for you. Empact Group is currently looking for a professional, organised, and reliable individual to join their team as an Office Administrator/Secretary.
This role is ideal for someone who enjoys administrative work, pays attention to detail, and can handle multiple tasks in a busy office environment. It is also a great opportunity for candidates who want to build long-term careers in administration, office support, governance, or executive coordination.
Why Office Administration Jobs Are So Important
Every successful company needs people who keep daily operations organised. Office Administrators and Secretaries help businesses run efficiently by handling schedules, meetings, communication, records, and office coordination.
Without proper administrative support, many workplaces would struggle to operate smoothly.
That is why companies like Empact Group are searching for dependable people who can manage office responsibilities professionally and efficiently.
What This Job Is About
The main purpose of this role is to support office operations and assist with administrative and governance processes. The successful candidate will work closely with executives, directors, committee members, and other important stakeholders.
This means the company is looking for someone who is:
- Professional
- Organised
- Trustworthy
- Good with communication
- Comfortable working with senior staff members
Candidates must also be able to manage confidential information carefully.
Main Duties and Responsibilities
The Office Administrator/Secretary will perform a wide range of office support duties daily.
Managing Office Operations
One of the main responsibilities is helping maintain an organised office environment.
This includes:
- Managing administrative systems
- Keeping office records organised
- Handling printing and scanning
- Arranging courier services
- Updating contact lists
These tasks help improve efficiency and communication inside the company.
Welcoming Visitors and Clients
The successful candidate will also act as the first point of contact for visitors and clients.
This means you must:
- Welcome guests professionally
- Assist visitors politely
- Create a positive first impression
Strong communication and people skills are very important for this part of the job.
Scheduling Meetings and Managing Calendars
A large part of the role involves coordinating meetings and managing schedules.
The successful candidate will assist with:
- Booking appointments
- Scheduling meetings
- Sending calendar invitations
- Updating meeting information
- Following up on attendance confirmations
Good organisation skills are essential because executives and directors often have busy schedules.
Travel and Accommodation Arrangements
The role also includes arranging travel logistics for executives and stakeholders.
This may involve:
- Booking accommodation
- Organising car hire
- Coordinating travel schedules
Candidates who can multitask and stay organised under pressure may perform well in this role.
Supporting Meetings and Events
The Office Administrator/Secretary will help prepare and coordinate meetings, company events, and functions.
This includes:
- Booking meeting rooms
- Arranging refreshments and catering
- Preparing meeting materials
- Managing virtual meeting links
- Providing support during meetings
The company wants someone who can make sure meetings run smoothly from start to finish.
Governance and Document Management
Another important responsibility involves managing governance documents and records.
The successful candidate may assist with:
- Preparing Board and Committee packs
- Filing signed documents
- Managing resolutions and reports
- Organising electronic and physical records
- Tracking outstanding approvals
Attention to detail is extremely important because incorrect records can create operational problems.
Project and Team Support
The role also involves assisting with projects and administrative support activities linked to executive teams and governance functions.
This means the candidate should be willing to help with different office tasks whenever needed.
Minimum Requirements for the Position
Applicants should have:
- Proven experience in an Office Administrator, Secretary, or similar role
- Strong organisational skills
- Good multitasking abilities
- Excellent communication skills
- Strong attention to detail
- Ability to maintain confidentiality
Candidates should also be comfortable working both independently and as part of a team.
Important Computer Skills Needed
The company requires candidates who are skilled in Microsoft Office programs, including:
- Microsoft Word
- Excel
- PowerPoint
- Outlook
Basic computer skills are very important in modern office environments.
Qualifications That Could Improve Your Chances
Although not compulsory, the following qualifications may help applicants stand out:
- Certificate or Diploma in Business Administration or related field
- Experience supporting executives or Board members
- Exposure to financial administration
- Knowledge of office systems and HR administration
Candidates with governance or executive support experience may have an advantage.
Skills That Can Help You Succeed
This role requires someone who can stay calm and professional while handling multiple responsibilities.
Attention to Detail
Office administration involves managing important records and schedules, so small mistakes can create major problems.
Communication Skills
The successful candidate will interact with executives, directors, clients, and staff members regularly.
Time Management
Managing meetings, schedules, and deadlines requires strong organisational abilities.
Professionalism and Confidentiality
The company needs someone who can handle sensitive information responsibly and professionally.
Why This Opportunity Could Be Worth Applying For
Administrative jobs continue to offer valuable career opportunities across South Africa. Office support roles can help workers build experience in:
- Executive administration
- Governance support
- Project coordination
- Office management
- Corporate communication
Many people who start in administrative positions later grow into senior office, HR, operations, or management roles.
This opportunity may therefore be a good stepping stone for individuals looking to build stable long-term careers.
Closing Date for Applications
Applicants should make sure they apply before:
Closing Date: 05 June 2026
Late applications may not be accepted.
Prepare a Professional Application
Before applying, make sure your documents are updated and organised properly.
Your application should include:
- Updated CV
- Certified copies of qualifications
- References
- Supporting documents related to your experience
A professional and well-prepared application can improve your chances of getting shortlisted for interviews.
