University of Mpumalanga Is Hiring 5 Examination Administration Assistants for 2026
The University of Mpumalanga (UMP) invites suitably qualified applicants to apply for 5 Examination Administration Assistant vacancies at its Mbombela Campus. These temporary positions are offered on a two-month fixed-term contract to support the university during the November and December 2026 examination sessions. Applicants must have a qualification at NQF Level 6 or higher and good computer skills. The closing date for applications is 20 October 2026 at 12:00 noon.
This opportunity may suit job seekers with administrative skills who want to gain experience working in a university environment. Candidates with previous academic administration experience will have an added advantage, although the supplied advert does not make this a compulsory requirement.
The successful applicants will help prepare examination venues, handle examination papers, collect scripts, maintain records and support the smooth running of examination sessions. Applicants must be organised, reliable and able to handle confidential documents carefully.
UMP Examination Administration Assistant Vacancies 2026: Job Details
Here are the important details applicants should know before applying.
- Employer: University of Mpumalanga (UMP)
- Job Title: Examination Administration Assistant
- Number of Posts: 5
- Location: Mbombela Campus, Mpumalanga
- Contract Duration: 2 months
- Employment Type: Fixed-term contract
- Work Period: November and December 2026 examination sessions
- Minimum Qualification: NQF Level 6 or higher
- Experience: One year in academic administration is an added advantage
- Closing Date: 20 October 2026
- Closing Time: 12:00 noon
- Application Method: Online application form
The university also states that applicants should preferably live within a 50-kilometre radius of the UMP campus where they will work.
Interested candidates should submit their applications before the deadline. Late applications may not be considered, so it is best to apply early.
What Is the UMP Examination Administration Assistant Job About?
The University of Mpumalanga needs administrative support during its November and December 2026 examination sessions.
Examinations require careful planning to ensure that students receive the correct papers, venues are ready and examination scripts are collected and handled properly.
The Examination Administration Assistants will help the university manage these activities. Their work will support Examination Officers, invigilators, academic staff and students throughout the examination period.
This is a temporary position rather than a permanent job. The contract will run for two months, making it an opportunity for qualified candidates who are available to work during the university’s examination period.
Because examination materials are confidential, successful applicants must follow university rules and protect sensitive information. Accuracy and honesty will be important throughout the contract.
Minimum Requirements for UMP Examination Administration Assistant Jobs
Applicants should carefully check the minimum requirements before completing the online application.
1. NQF Level 6 Qualification or Higher
Candidates must have a qualification at NQF Level 6 or higher.
Applicants should ensure that their qualifications meet the stated level and that they can provide supporting documents if requested by the university.
If you are unsure about your qualification level, check the information provided by your education institution or the relevant qualification authority before applying.
2. Computer Literacy
Applicants must be comfortable using computers, particularly Microsoft Office applications.
Computer skills are important because the job involves administrative tasks, preparing documents, checking records and handling examination information.
Candidates should be able to work carefully with digital documents and enter or check information accurately.
3. Academic Administration Experience
At least one year of experience in academic administration will be an added advantage.
This means applicants who have previously worked with university or college administration may have useful experience for the position.
Relevant duties could include maintaining student records, handling academic documents, supporting examinations or assisting with administrative processes.
However, according to the supplied advertisement, this experience is an advantage rather than a compulsory minimum requirement.
4. Ability to Work Under Pressure
Examination periods can be busy because several activities must happen within strict time limits.
Successful applicants should be able to organise their work, meet deadlines and complete tasks accurately, even when dealing with several responsibilities.
Candidates should also be prepared to follow instructions and communicate with colleagues when problems arise.
5. Confidentiality and Attention to Detail
Examination papers and scripts must be handled securely.
Applicants should understand the importance of keeping confidential information private and following the university’s procedures.
Small mistakes, such as incorrect records or misplaced documents, can cause problems during examinations. The university therefore needs people who pay attention to detail and take their responsibilities seriously.
Duties and Responsibilities of Examination Administration Assistants
The successful candidates will help with different administrative and operational activities before, during and after examinations.
1. Preparing Examination Venues
Assistants will help prepare examination venues before each session.
This includes supporting the arrangements needed to make sure examination rooms are ready for students and that the required materials are available.
Proper preparation helps examinations start on time and allows invigilators to carry out their duties.
2. Preparing and Distributing Examination Materials
The job involves preparing, packaging, distributing and collecting examination materials.
These materials must be handled carefully and according to the university’s procedures.
The successful candidates will need to make sure that documents are managed securely and that the correct materials reach the appropriate examination venues.
3. Supporting Examination Operations
Examination Administration Assistants will provide administrative support while examinations are taking place.
They will help ensure that examination rules and procedures are followed and may need to communicate with Examination Officers and Main Invigilators.
Good communication and teamwork will be important when dealing with questions, administrative issues or unexpected problems.
4. Collecting and Checking Examination Scripts
After examinations, assistants will help collect, verify, sort and submit examination scripts and related documents.
This work requires accuracy because examination scripts must be accounted for and handled according to the university’s procedures.
Candidates must pay attention to details when checking documents and recording information.
5. Recording and Reporting Examination Incidents
The successful applicants will be expected to record and report examination incidents, attendance information and irregularities.
They will also liaise with Examination Officers, Main Invigilators, academic staff and students when necessary.
Clear communication can help ensure that issues are reported to the right people and dealt with according to the university’s rules.
6. Protecting Confidential Examination Information
Maintaining the security of examination materials is a key part of this position.
Assistants must protect examination papers, scripts and other related documents from unauthorised access or improper handling.
Applicants should be comfortable following strict procedures and treating confidential information responsibly.
7. Performing Additional Duties When Required
The university may assign additional examination-related responsibilities depending on operational needs.
Successful candidates may also be required to work overtime, including evenings and weekends.
Applicants should consider these working arrangements before applying and make sure they can meet the demands of the temporary contract.
Skills Needed for UMP Examination Administration Assistant Vacancies
The university identifies several skills and personal qualities that are important for this role.
These include:
- Administrative skills: The ability to organise documents, maintain records and complete office tasks.
- Computer literacy: Confidence using Microsoft Office applications.
- Communication skills: The ability to communicate clearly with students, colleagues and academic staff.
- Organisational skills: The ability to manage several tasks and meet deadlines.
- Attention to detail: Checking information carefully and avoiding administrative mistakes.
- Problem-solving: Knowing how to respond appropriately when an issue arises.
- Interpersonal skills: Working professionally with different people.
- Reliability: Arriving on time and completing assigned duties.
- Honesty and ethics: Following university rules and protecting confidential information.
- Teamwork: Working well with Examination Officers, invigilators and other staff.
- Independence: Completing assigned tasks responsibly without constant supervision.
Applicants should use their CV and application to demonstrate relevant skills and experience truthfully.
Where Will Successful Applicants Work?
The positions are based at the University of Mpumalanga’s Mbombela Campus in Mpumalanga.
The university prefers applicants who live within a 50-kilometre radius of the campus where they will perform their duties.
This is an important consideration because the job is temporary and may involve early starts, additional hours or weekend work during examination sessions.
Applicants should check whether they can travel to the campus as required before submitting their applications.
How Long Is the Contract?
The advertised positions are offered on a two-month fixed-term contract.
The work will support the November and December 2026 examination sessions.
Applicants should understand that this is a temporary employment opportunity. The supplied advertisement does not confirm whether the contracts may be extended beyond the stated period.
If you are looking for short-term work and meet the qualification requirements, this may be an opportunity worth considering.
How to Apply for UMP Examination Administration Assistant Vacancies 2026
The University of Mpumalanga has provided an online application form for interested candidates.
Follow these steps to apply:
- Open the official application form using the link below.
- Read the questions and instructions carefully.
- Enter your personal details accurately.
- Provide the required information about your qualifications and relevant experience.
- Complete all compulsory sections and provide supporting information where requested.
- Review your answers before submitting the form.
- Submit your application before the closing deadline.
Make sure your contact details are correct so that the university can reach you if necessary.
Apply online here:
CLICK HERE TO APPLY FOR UMP EXAMINATION ADMINISTRATION ASSISTANT JOBS
UMP Examination Administration Assistant Closing Date
The closing date is 20 October 2026 at 12:00 noon.
Applicants should not wait until the last minute to complete the application form. Submit your information early and make sure you have followed all the instructions.
Before applying, check that you meet the NQF Level 6 qualification requirement and are available for the two-month contract at the Mbombela Campus.
