Fidelity Security Services invites suitably qualified applicants to apply for the Personal Assistant position within its Pretoria Business Unit. The successful candidate will provide administrative and operational support to the General Manager, including managing appointments, preparing reports, handling client queries, arranging travel, assisting with payroll administration and performing general office duties. Applicants must have at least a Matric certificate, good computer skills and their own transport. Previous branch administration experience will be an advantage. The advertised annual salary is R222,000 to R228,000.

Are you organised, comfortable working with computers and able to handle different office responsibilities? Fidelity Security Services has an opportunity for a Personal Assistant who can support the daily operations of the General Manager.

This is an administrative position that involves more than answering calls and managing appointments. The successful candidate will assist with several important branch activities, communicate with clients, handle documents, support management and help keep office operations running smoothly.

The position is based in Pretoria and may interest applicants with Matric who have strong organisational and communication skills. Although previous branch administration experience is an advantage, the vacancy information does not list it as a compulsory requirement.

If you meet the requirements, read through the job responsibilities and application information below before applying.

Fidelity Security Services Personal Assistant Job Details

Here are the main details of the advertised position:

Salary information: The advertised annual salary works out to approximately R18,500 to R19,000 per month before any applicable deductions. The actual employment package and deductions should be confirmed with the employer.

What Is the Purpose of the Personal Assistant Position?

The overall purpose of this position is to assist the General Manager with daily operations.

The Personal Assistant will provide administrative support and help management handle different responsibilities within the branch.

This means the successful candidate must be comfortable performing several tasks during the working day. Some duties will involve office administration, while others will require communication with clients, staff members and management.

The role also includes responsibilities relating to company vehicles, payroll administration, travel arrangements, financial records, stock and staff management.

Fidelity is therefore looking for someone who can organise their workload, work independently and handle important information carefully.

Minimum Requirements for the Fidelity Personal Assistant Vacancy

Applicants must meet the following minimum requirements:

1. Matric Certificate

A Matric certificate is the minimum educational requirement for this position.

Applicants must have completed Grade 12 or hold an equivalent qualification that meets the employer’s requirements.

2. Previous Administration Experience

Previous experience in branch administration will be an advantage.

This means applicants who have worked in an administrative office, supported managers or handled branch-related paperwork may have an advantage during the selection process.

However, the advertisement lists the minimum experience as Not Applicable. Previous branch administration experience is therefore presented as an advantage rather than a compulsory requirement.

3. Computer Skills

Applicants must be computer literate and able to use Microsoft Office applications, particularly:

• Microsoft Word.
• Microsoft Excel.

These programmes will be useful when preparing reports, capturing information, managing records and completing general administrative tasks.

4. Strong Administration and Organisation Skills

The successful candidate must be able to organise documents, manage appointments, prepare reports and keep track of different office responsibilities.

Good planning skills are also important because the Personal Assistant will support the General Manager with several activities.

5. Communication and Interpersonal Skills

The position requires regular communication with clients, employees and management.

Applicants should be able to communicate clearly, handle enquiries professionally and maintain good working relationships with different people.

6. Own Transport

Having your own transport is listed as an essential requirement.

Applicants should take note of this condition before submitting an application.

Key Performance Areas and Responsibilities

The successful candidate will perform a wide range of administrative and operational duties.

The responsibilities listed in the vacancy include the following:

1. Managing the General Manager’s Diary

The Personal Assistant will manage and follow up on the General Manager’s diary.

This includes keeping track of appointments, meetings and other scheduled activities.

Good time-management skills will be important to ensure that the General Manager’s daily programme is properly organised.

2. Preparing Reports and Documents

The successful candidate will type weekly and monthly reports, as well as other reports requested by management.

Applicants must be comfortable using Microsoft Word and Excel to prepare and organise information.

Accuracy is important because management may use these reports to monitor branch activities.

3. Handling Branch and Client Queries

The Personal Assistant will assist with resolving queries from the branch and its clients.

These queries may be received telephonically or electronically.

The successful candidate must communicate professionally and make sure that enquiries are handled appropriately.

4. Filing and General Office Administration

The job includes filing relevant documents numerically and alphabetically.

Other general office duties will also form part of the role.

The successful applicant must keep records organised so that important documents can be located when needed.

5. Arranging Travel and Accommodation

The Personal Assistant will assist management by booking travel and accommodation.

This requires good planning and attention to detail to make sure arrangements are properly organised.

6. Fleet and Fuel Administration

The position includes responsibilities relating to fleet, fuel and company fleet management.

The successful candidate may need to maintain records and assist with administrative processes involving company vehicles.

7. Payroll and Human Resources Support

The Personal Assistant will capture payroll orders on the payroll system and assist management with the HR portal.

These duties require accuracy because incorrect information could affect administrative processes involving employees.

8. Purchase Orders and Capital Expenditure

The successful candidate will assist with issuing purchase orders (POs) and capital expenditure (Capex) documents.

These processes support the branch’s purchasing and spending administration.

9. Ordering Office Supplies

The job includes ordering monthly stationery and refreshments.

The Personal Assistant must help ensure that the office has the supplies needed for daily operations.

10. Financial and Treasury Administration

Other responsibilities include:

• Keeping records of polygraph examinations.
• Processing clients’ funds.
• Treasury balancing.
• Conducting float checks.

These duties require honesty, accuracy and careful handling of information and financial records.

11. Staff and Branch Management Support

The position also involves assisting with the management of staff members, time and attendance records, and daily stock.

The successful candidate must be prepared to accept overall responsibility for the centre and its performance, as stated in the advertisement.

Other duties may be assigned by management when required.

Personal Attributes Fidelity Is Looking For

Fidelity Security Services wants someone who can work efficiently without needing constant supervision.

The advertised personality attributes include:

• Proactive and highly organised.
• Energetic and innovative.
• Able to work under pressure.
• Able to work without supervision.
• Strong interpersonal and communication skills.
• Professional when dealing with clients and employees at all levels.
• Good attention to detail.

These qualities are important because the Personal Assistant will deal with different people and responsibilities throughout the working day.

Core Competencies

The employer has also highlighted three core competencies:

Teamwork: The successful candidate must be able to work with management and other employees to support branch operations.

Self-development: Applicants should be willing to learn, improve their skills and develop professionally.

Good communication skills: The role requires clear communication when handling queries, preparing information and interacting with clients and personnel.

How Much Does Fidelity Security Services Pay a Personal Assistant?

The advertised salary for this position is R222,000 to R228,000 per annum.

This is approximately:

• R222,000 per year: R18,500 per month.
• R228,000 per year: R19,000 per month.

These monthly figures are calculated by dividing the advertised annual salary by 12. They are not confirmation of the final take-home pay.

Applicants should confirm the full salary package and applicable deductions with Fidelity Security Services during the recruitment process.

Employment Equity and Recruitment Information

Fidelity Security Services states that preference is given to existing employees where possible. However, appointments are made on merit.

The company also encourages and supports applications from Historically Disadvantaged Candidates and Black Female Candidates.

The employer reserves the right not to make an appointment to the advertised position.

How to Apply for the Fidelity Security Services Personal Assistant Position

Interested applicants should submit their applications through the official Fidelity Security Services recruitment platform where the vacancy is advertised.

Before applying, make sure that your CV is updated and clearly shows your educational qualifications, computer skills and any relevant administrative experience.

Your application should highlight skills that match the vacancy, especially:

• Microsoft Word and Excel.
• Office administration.
• Report writing and document management.
• Communication and client service.
• Planning and organisation.
• Ability to work independently.

Apply Now

Applicants should also make sure they meet the own-transport requirement.

Share on Facebook

Tweet

Follow us

Save