Department of Land Reform Secretary / Office Assistant Vacancy – Grade 12 Required

The Department of Land Reform and Rural Development (DLRRD) is inviting suitably qualified applicants to apply for a Secretary / Office Assistant vacancy in Pretoria, Gauteng.

This government position is based within the Directorate: Property Research and Support and offers a salary of R237 453 per annum at Level 05.

Applicants only need a Grade 12 Certificate as the minimum qualification, making this an excellent opportunity for candidates with strong administrative, communication and computer skills who would like to work in the public service.

The closing date for applications is 24 August 2026.

Department of Land Reform Secretary / Office Assistant Vacancy Details

Minimum Requirements

Applicants must be in possession of a Grade 12 Certificate.

Candidates should also have good computer literacy and be able to work with common Microsoft Office applications, including:

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

Required Skills and Competencies

The Department is looking for applicants who can provide professional and reliable administrative support.

Candidates should have:

• Good telephone etiquette
• Sound organisational ability
• Good interpersonal and people skills
• Computer literacy
• Strong written and verbal communication skills
• Ability to communicate effectively with people from different levels and backgrounds
• Ability to work professionally and confidentially
• Ability to act with tact and discretion

Duties and Responsibilities

The successful candidate will provide secretarial, receptionist and administrative support to the Director and staff within the unit.

Reception and Telephone Support

The Secretary / Office Assistant will:

• Receive telephone calls.
• Direct calls to the appropriate officials where necessary.
• Assist visitors and stakeholders professionally.
• Provide general receptionist support to the Director.

Diary and Appointment Management

Responsibilities will include:

• Recording appointments and events in the Director’s diary.
• Keeping track of meetings and important engagements.
• Ensuring that the Director has all relevant documents before meetings.

General Office Administration

The successful candidate will also:

• Type documents for the Director and other staff members.
• Operate office equipment such as computers and photocopiers.
• Provide clerical support to the Senior Manager.
• Draft routine correspondence and reports.
• File documents for the Director and the unit.
• Maintain administrative records.
• Administer leave registers and telephone accounts.
• Receive, record and distribute incoming and outgoing documents.

Meeting and Event Coordination

The Secretary / Office Assistant will help coordinate meetings and events by:

• Arranging meetings for the Director and unit staff.
• Identifying appropriate venues.
• Inviting relevant participants.
• Organising refreshments where required.
• Preparing meeting and event schedules.
• Recording basic minutes of meetings when required.

Travel Arrangements and Claims

The successful candidate will:

• Liaise with travel agencies to make official travel arrangements.
• Check travel arrangements once documents are received.
• Process travel and subsistence claims for the unit.
• Process invoices relating to activities of the Director’s office.

Procurement and Office Support

Additional responsibilities include:

• Procuring standard office items such as stationery.
• Arranging refreshments when required.
• Collecting relevant documents for the Director before meetings.
• Ensuring the Director’s office operates efficiently.

Policies and Procedures

The successful candidate will be expected to remain familiar with relevant public service and departmental policies, procedures and prescripts.

This includes:

• Studying relevant departmental policies and procedures.
• Understanding administrative procedures applicable to the office.
• Keeping up to date with processes affecting the Senior Manager’s office.
• Applying public service procedures correctly and consistently.

How to Apply

Applicants must submit:

• A completed Z83 application form
• A detailed Curriculum Vitae (CV)

Applications submitted by email must be in PDF format, with a maximum total file size of 10 MB.

Apply by Email

Applications can be emailed to:

Post201@dlrrd.gov.za

Applicants should quote the vacancy reference number:

3/1/1/1/2026/201

Hand Delivery Address

Applications may also be submitted by hand during office hours to:

600 Lilian Ngoyi Street
Formerly Van Der Walt Street
Berea Park
Pretoria
0001

Applicants should ensure that all required documents are completed correctly before submitting their applications.

Employment Equity

The Department has indicated the following Employment Equity targets:

Coloured, Indian and White males; African, Coloured, Indian and White females; and Persons with Disabilities.

Candidates from the targeted groups are encouraged to apply.

Enquiries

For enquiries regarding this vacancy, contact:

Ms MT Molotsi

Telephone: (012) 312 9730

Closing Date

Applications for the Department of Land Reform and Rural Development Secretary / Office Assistant vacancy close on:

24 August 2026

Applicants are encouraged to submit their applications early to avoid missing the deadline.

Why You Should Consider Applying

This Department of Land Reform Secretary / Office Assistant vacancy in Pretoria could be a good opportunity for candidates who have completed Grade 12 and are looking to build a career in government administration.

The successful candidate will gain valuable experience in:

• Office administration
• Diary management
• Secretarial support
• Meeting coordination
• Travel administration
• Records management
• Procurement
• Correspondence
• Public service administration

If you meet the requirements, prepare your Z83 form and detailed CV and submit your application before 24 August 2026.

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