Department of Agriculture Administration Clerk Vacancies: Grade 12 and No Experience Required
Department of Agriculture Administration Clerk Vacancies
The Department of Agriculture is inviting suitably qualified South African applicants to apply for two entry-level Administration Clerk vacancies in Pretoria and Bloemfontein.
These government vacancies are suitable for candidates who have completed Grade 12 and are interested in building a career in public administration. No previous work experience is required for either position.
Successful candidates will earn R237 453 per annum on Salary Level 05. Applications must be submitted before 7 August 2026 at 16:00.
Department of Agriculture Administration Clerk Vacancies Overview
Employer: Department of Agriculture
Position: Administration Clerk
Number of vacancies: Two
Salary: R237 453 per annum
Salary level: Level 05
Minimum qualification: Grade 12 certificate
Experience required: No experience required
Locations: Pretoria and Bloemfontein
Closing date: 7 August 2026 at 16:00
Applicants who want to apply for both positions must submit a separate application for each vacancy, using the correct reference number and email address.
Administration Clerk: Cooperatives Directorate
Job Details
Position: Administration Clerk
Reference number: 3/3/1/63/2026
Directorate: Cooperatives
Location: Pretoria, Gauteng
Salary: R237 453 per annum
Salary level: Level 05
Requirements
Applicants must have a Grade 12 certificate.
No previous work experience is required, making this an excellent opportunity for unemployed matriculants and entry-level jobseekers who want to gain experience in government administration.
Candidates should have knowledge of basic clerical duties and office administration practices. They must be able to capture information, operate a computer, maintain records and collect statistics.
Applicants should also understand the legislative framework governing the Public Service and the procedures normally followed in an office environment.
Required Skills and Competencies
Applicants should have:
- Good verbal and written communication skills
- Computer literacy
- Planning and organisational skills
- Good interpersonal skills
- Language proficiency
- Flexibility
- The ability to work effectively within a team
- Basic data-capturing skills
- Good record-keeping abilities
- Attention to detail
Duties and Responsibilities
The successful candidate will provide general clerical and administrative support to the Cooperatives Directorate.
The main responsibilities will include:
General Clerical Support
- Recording, organising, storing, capturing and retrieving correspondence and information
- Updating registers and statistics
- Handling routine enquiries
- Making photocopies
- Receiving and sending facsimiles where required
- Distributing documents and packages to relevant stakeholders
- Maintaining the filing system of the component
- Typing letters and other official correspondence
- Maintaining incoming and outgoing document registers
Supply Chain Administration
- Providing supply chain clerical support within the component
- Communicating with internal and external stakeholders regarding the procurement of goods and services
- Obtaining quotations from service providers
- Completing procurement forms for standard office items
- Controlling office stationery
- Maintaining the component’s asset register
Human Resources Administration
- Providing personnel administration support
- Maintaining the leave register
- Keeping personnel records accurate and updated
- Maintaining the attendance register
- Arranging official travel and accommodation
Financial Administration
- Capturing and updating expenditure
- Checking the accuracy of subsistence and travel claims
- Submitting claims to the responsible manager for approval
- Assisting with telephone accounts
- Managing or assisting with petty cash administration
The official vacancy notice confirms that Grade 12 is required, no experience is needed and the position is based in Pretoria.
How to Apply for the Pretoria Administration Clerk Vacancy
Applications may be submitted by email to:
Use the following reference number in your application:
Reference number: 3/3/1/63/2026
Applications may also be hand-delivered during office hours to:
20 Steve Biko Street
Agriculture Place
Arcadia
Pretoria
0002
Enquiries
Contact person: Ms Sibusisiwe Matanda
Telephone number: (012) 319 8143
Employment Equity
The employment equity target for this position is African males and persons with disabilities.
Administration Clerk: Inspection and Quarantine Services
Job Details
Position: Administration Clerk
Reference number: 3/3/1/62/2026
Directorate: Inspection and Quarantine Services
Location: Bloemfontein, Free State
Salary: R237 453 per annum
Salary level: Level 05
Requirements
Applicants must have a Grade 12 certificate.
No previous work experience is required.
Candidates should understand general clerical duties and administrative procedures. They should be able to capture information electronically and manually, operate a computer, update statistics and maintain official records.
Knowledge of the legislative framework governing the Public Service and normal office procedures will also be important.
Required Skills and Competencies
Applicants should have:
- Good written and verbal communication skills
- Computer literacy
- Planning and organisational skills
- Strong interpersonal skills
- Flexibility
- Teamwork skills
- Good administrative abilities
- Attention to detail
- The ability to handle enquiries professionally
- The ability to maintain accurate records and registers
Duties and Responsibilities
The successful candidate will provide extensive administrative support to the Inspection and Quarantine Services Directorate.
General Office Administration
Responsibilities will include:
- Recording, organising, storing and retrieving correspondence
- Capturing information electronically and manually
- Updating registers and statistics
- Providing reception and switchboard services
- Handling routine enquiries
- Making photocopies
- Sending or receiving facsimiles
- Submitting monthly photocopier readings
- Reporting photocopier faults and arranging repairs
- Reporting building maintenance and accommodation matters
- Handling incoming and outgoing mail
- Distributing documents and packages
- Maintaining filing systems
- Maintaining incoming and outgoing document registers
Secretarial and Meeting Support
The Administration Clerk will also:
- Draft meeting agendas
- Take minutes during meetings
- Arrange meetings and venues
- Coordinate travel and accommodation
- Type official letters and correspondence
- Update departmental databases
- Compile reports, memorandums and submissions
- Maintain the Key Control Register
Supply Chain and Asset Administration
Duties will include:
- Liaising with internal and external stakeholders regarding procurement
- Obtaining quotations
- Completing procurement documents
- Purchasing approved office items
- Assisting with contracts
- Controlling stationery, toiletries and cleaning materials
- Controlling face-value forms, uniforms and other inventory
- Issuing stock and maintaining inventory records
- Maintaining the asset register
- Processing the movement and disposal of assets
- Drafting asset and loss-control reports
- Assisting with quarterly asset verification
- Coordinating information for quarterly loss reports
Human Resources Administration
The successful candidate will:
- Process and record leave applications
- Maintain the leave register
- Keep personnel records updated
- Compile and maintain attendance registers
- Assist officials with enquiries relating to leave, appointments and termination of service
- Assist with Performance Management and Development System matters
- Assist with performance agreements
- Provide general guidance on human resources procedures
- Submit training documents
- Maintain employee training records
Financial Administration
The role will include:
- Supporting the administration of the component’s budget
- Providing budget information
- Capturing and updating expenditure
- Facilitating payment for goods and services
- Checking and verifying subsistence and travel claims
- Checking travel advances
- Updating claim and advance-control registers
- Maintaining relevant personnel records
- Assisting with telephone accounts and petty cash
- Checking cellphone and 5G applications
- Maintaining cellphone registers and databases
- Checking and verifying overtime claims
- Updating overtime registers
- Generating invoices
- Preparing weekly invoice registers
- Completing monthly invoice reconciliations
- Processing and reconciling courier accounts
- Providing invoices and account information to stakeholders
Government Transport Administration
The successful candidate will also provide transport administration support by:
- Coordinating the use of government vehicles
- Issuing trip authorisations
- Processing garaging applications
- Managing the issuing of vehicles and petrol cards
- Inspecting government vehicles
- Verifying officials’ driving licences before vehicles are issued
- Ensuring that vehicles are serviced and maintained
- Reporting damage to vehicles
- Coordinating vehicle repairs following accidents or breakdowns
- Maintaining vehicle log sheets
- Verifying trip authorisations
- Checking relevant transaction reports
- Arranging official travel and accommodation
- Completing accident, loss and transport-related reports
The official circular confirms that this position is based in Bloemfontein, requires Grade 12 and does not require previous work experience.
How to Apply for the Bloemfontein Administration Clerk Vacancy
Applications may be submitted by email to:
Use the following reference number:
Reference number: 3/3/1/62/2026
Applications may also be hand-delivered during office hours to:
20 Steve Biko Street
Agriculture Place
Arcadia
Pretoria
0002
Although the position is based in Bloemfontein, the official vacancy notice lists the Pretoria address above for hand-delivered applications.
Enquiries
Contact person: Mr Kuben Naidoo
Telephone number: 082 881 2262
Employment Equity
The employment equity targets for this position include African, Indian and white males, Indian females and persons with disabilities.
Documents Required When Applying
Applicants must submit:
- A completed and signed Z83 application form
- A detailed and recently updated CV
- The correct vacancy reference number
- A separate application for each position
The Z83 form must be completed properly, signed and dated.
Applicants should not use the same email application for both vacancies. Each position has its own reference number and application email address.
Only shortlisted candidates may be asked to provide certified copies of their qualifications, identity documents and other supporting documents.
Important Application Tips
Before submitting your application:
- Confirm that you have used the correct reference number
- Use the correct application email address
- Complete every relevant section of the Z83 form
- Sign and date the Z83 form
- Include an updated CV
- Check that your telephone number and email address are correct
- Review your documents for spelling mistakes
- Submit documents in a clear and readable format
- Submit separate applications when applying for both posts
- Keep copies of your application documents and submission email
- Apply before the closing date to avoid technical problems
Closing Date
The closing date for both Administration Clerk vacancies is:
7 August 2026 at 16:00
Applications received after the deadline will not be considered.
Why You Should Consider Applying
These Administration Clerk vacancies provide an opportunity for Grade 12 applicants to enter the Public Service without needing previous work experience.
The roles can help successful candidates gain valuable experience in:
- Office administration
- Data capturing
- Government record keeping
- Human resources support
- Supply chain administration
- Financial administration
- Asset management
- Customer service
- Government transport administration
Applicants who are organised, computer literate, professional and comfortable working with records are encouraged to apply.
Frequently Asked Questions
Is previous work experience required?
No. Both positions state that no previous experience is required.
What qualification is required?
Applicants must have a Grade 12 certificate.
How much is the salary?
The salary is R237 453 per annum on Level 05.
Where are the vacancies located?
One vacancy is based in Pretoria, Gauteng, while the other is based in Bloemfontein, Free State.
Can I apply for both positions?
Yes. However, you must submit a separate application for each position and use the correct email address and reference number.
Can applications be submitted by email?
Yes. The Pretoria vacancy must be sent to ACrecruit63@nda.gov.za, while the Bloemfontein vacancy must be sent to ACrecruit62@nda.gov.za.
When is the closing date?
Applications close on 7 August 2026 at 16:00.
