AFGRI Agri Services Job Vacancy as Administration Clerk 2025

AFGRI Agri Services Job Vacancy as Administration Clerk 2025

About the AFGRI Agri Services Job Vacancy as Administration Clerk 2025
AFGRI Agri Services is on the lookout for qualified applicants who would like to work as a qualified Administration Clerk for the agricultural establishment. The AFGRI Agri Services Job Vacancy as Administration Clerk is essential in supporting the daily administrative operations, ensuring that the organization runs smoothly and efficiently. The ideal candidate will be someone with a strong background in administrative tasks, particularly in an agricultural setting, who can handle various responsibilities with precision and reliability. The Administration Clerk will be expected to manage data entry, maintain filing systems, handle correspondence, and provide general administrative support to the team.

In addition to these core duties, the Administration Clerk will also play a vital role in customer service, responding to inquiries from clients and stakeholders with professionalism and courtesy. They will assist in scheduling appointments and meetings, preparing reports and documents, and managing office supplies inventory. A keen attention to detail and the ability to work both independently and as part of a team are crucial for this position. AFGRI Agri Services is committed to finding a candidate who not only meets these qualifications but also aligns with the company’s values of cooperation, discipline, and commitment to excellence in the agricultural industry.

You will also be required to perform the duties below:

• Check incoming stock against delivery notes for accuracy
• File all delivery notes and provide support for occasional receiving tasks
• Verify document accuracy and maintain correct number sequencing in the system
• Electronically retrieve invoices for receiving processes and match them with delivery notes and orders
• Process and manage various claims, including warranty claims and damaged or expired stock
• Foster positive relationships with internal and external clients and address any client concerns
• Produce daily, weekly, and monthly reports from the system on various topics such as outstanding claims and stock levels
• Assist with quarterly stock-taking and generate related reports
• Record stock count sheets in the system accurately
• Create variance reports and notify the line manager of any discrepancies
• Maintain regular communication with suppliers regarding outstanding invoices and discrepancies
• Ensure alignment of codes, prices, and stock with orders and received items
• Perform daily cash-ups and adhere to cash surplus and shortage policies
• Report daily cash-up details, including balances and discrepancies, to the Regional Banking Clerk.

For application purposes, please kindly take note of the AFGRI Agri Services Job Vacancy as Administration Clerk 2025’s Reference Number: AO-1772.

General Duties as Administration Clerk

1. Accurately input and update data into computer systems or databases
2. Organize and maintain physical and electronic filing systems
3. Receive, sort, and distribute incoming mail and emails. Prepare outgoing mail and correspondence
4. Maintain records of office activities, transactions, and other relevant information
5. Assist with scheduling appointments, meetings, and events. Coordinate logistical arrangements as needed
6. Provide general administrative support to management and other staff members as required
7. Respond to inquiries from clients, customers, and other stakeholders in a professional and courteous manner
8. Monitor and maintain office supplies inventory. Place orders for supplies as needed
9. Assist in the preparation of reports, presentations, and other documents as assigned
10. Ensure compliance with company policies, procedures, and regulations in all administrative tasks.

Eligibility Criteria
Candidates who wish to apply for the Administration Clerk position at AFGRI Agri Services must first meet a set of eligibility criteria before moving forward with their application. Each of the requirements listed below is crucial in determining whether you are qualified to proceed with this learnership. To maximize your chances of a successful application, it is essential that candidates fulfill all the specified criteria. Neglecting to meet any of these requirements could result in negative consequences for your application. Therefore, it is advisable to carefully review and adhere to each of these criteria.

The AFGRI Agri Services Job Vacancy as Administration Clerk Eligibility Criteria are as follows:

• Obtain a Grade 12 qualification
• Accumulate at least 1 year of administration experience
• Develop computer literacy, particularly in MS Office
• Enhance both verbal and written communication skills
• Ensure a high level of accuracy in all tasks
• Demonstrate discipline in your work habits
• Identify and align with management objectives
• Exhibit a cooperative attitude
• Operate effectively as a team player.

Application Instructions
Apply online: AFGRI Agri Services Job Vacancy as Administration Clerk 2025.

Please follow the application instructions below:

• Use Google Chrome to access the mentioned website for the best experience
• Fill out the application form with relevant and accurate information
• Type your responses into the designated fields
• Ensure all personal information reflects your true circumstances
• Double-check all details to ensure they are truthful and accurate
• Providing false information can lead to serious consequences, including disqualification
• Upload the following documents:
  • Profile photo
  • Curriculum Vitae
  • Relevant qualifications
  • Passport
  • Work permit
• By submitting your application, you grant permission to the selection committee to use your personal information for registration purposes
• Submit your application via the specified website
• The selection committee will not accept submissions through other methods, such as hand delivery or fax.

Applicants are advised that their personal information will need to be processed for any employment application to be considered

According to the Protection of Personal Information Act, 4 of 2013 (POPIA), the collection, retention, dissemination, and use of personal information must be conducted in a lawful and transparent manner

To uphold this right, AFGRI is obligated to provide detailed information about how personal information will be processed. These details are outlined in the HR Processing Notice, which can be accessed and reviewed on the AFGRI Group website.

Closing Date
Applications for the AFGRI Agri Services Job Vacancy as Administration Clerk must be submitted before the closing date on 16 January 2025.

It’s imperative to secure your application promptly by registering early. While this doesn’t guarantee immediate success, it does increase the likelihood of securing a spot during the recruitment phase.

Candidates are advised to strictly adhere to the application deadline, as late submissions will not be tolerated by the selection committee. Any applications received after the specified closing date will be automatically disqualified from consideration.

Please note that only shortlisted candidates will receive notifications regarding their application status. If you haven’t heard back from the selection committee within 30 days of the closing date, unfortunately, your application has not been successful on this occasion.

AFGRI Agri Services retains the right to appoint individuals to job positions at their discretion. Decisions made by the selection committee are final and binding.

Company Details

Physical Address:
12 Byls Bridge Boulevard, Highveld Ext 73, Centurion

Email Address: afgri@afgri.co.za

Telephone Number: +27 11 063 2347

PO Address: PO Box 11054, Centurion, 0046