Airflo invites suitably qualified applicants to apply for 22 Operations Assistant – Intake positions. The successful candidates will help manage incoming shipments, guide trucks during offloading, check cargo details, maintain accurate records and ensure that goods are handled correctly. Applicants should have at least two years of hands-on experience, an O Level qualification (KCSE C-), computer skills and knowledge of CargoWise. Further training in cargo handling operations and Dangerous Goods Regulations (DGR) will be an added advantage.
If you have experience in cargo handling, warehouse operations or shipment processing, this opportunity may be worth considering. The position focuses on receiving incoming goods, coordinating truck movements and ensuring that shipments are processed safely, accurately and on time.
Airflo Operations Assistant – Intake Vacancies
Airflo is recruiting 22 Operations Assistants for its intake operations. The role involves managing the process through which incoming goods arrive, are offloaded, checked, weighed and prepared for receiving and storage.
The successful candidates will help ensure that shipments move through the intake process in an organised manner. They will also work with other employees, communicate with customers and report any problems that could affect the movement or quality of cargo.
This position requires someone who can follow instructions, work carefully with shipment information and help maintain an efficient working environment. Applicants should also be comfortable using Microsoft Office applications and handling operational records.
Job Details
Here are the key details of the Airflo recruitment opportunity:
- Company: Airflo
- Job title: Operations Assistant – Intake
- Number of positions: 22
- Minimum qualification: O Level (KCSE C-)
- Experience: At least two years of hands-on experience
- Computer skills: Microsoft Office, including Excel, Word and PowerPoint
- Additional advantage: Training in cargo handling operations and DGR
- System knowledge: CargoWise
- Closing date: Not provided in the supplied vacancy information
- Application method: Check the official vacancy advert for application instructions.
Applicants should review the complete advert to confirm the work location, closing date and any other conditions before submitting an application.
What Does an Operations Assistant – Intake Do?
An Operations Assistant – Intake helps manage incoming shipments from the time trucks arrive at the yard until the goods are offloaded and prepared for receiving and storage.
The role is important because errors during the intake process can cause delays, incorrect shipment records and problems with cargo handling. The successful candidates must therefore pay attention to detail and follow the correct procedures.
The job includes guiding trucks, checking shipment documents, allocating trucks to the correct loading docks, weighing goods and reporting any differences found during the intake process.
Operations Assistants may also help prepare shipments for scheduled flights and process transit shed cargo according to instructions from their supervisors.
Key Duties and Responsibilities
Applicants should understand the main responsibilities of this position before applying.
1. Guide Trucks and Manage the Yard
Operations Assistants will help direct trucks when they arrive at the yard. They must ensure that vehicles are guided to the correct areas and that shipment information is checked against the relevant documents.
They will also allocate trucks to suitable docking areas based on factors such as the number of boxes and the market being served.
When trucks reverse towards the docks, the assistants must guide the process to help prevent accidents and ensure that docking takes place in an orderly manner.
2. Ensure Goods Are Offloaded Properly
The successful candidates must help ensure that trucks are offloaded within the required turnaround time.
Goods should be handled in an organised way, following the First In, First Out (FIFO) principle where applicable. This means that shipments received first should be processed first, according to the relevant operational procedures.
Employees must also follow the company’s standard operating procedures (SOPs) during intake. Any discrepancies or problems should be reported to the relevant supervisor without unnecessary delays.
3. Check and Weigh Incoming Shipments
Another important responsibility is checking the weight of incoming shipments.
Operations Assistants must ensure that goods are weighed correctly and arrange reweighing when required by customers or operational procedures.
Accurate shipment weights help maintain reliable records and support the correct handling of cargo.
Candidates should be prepared to work carefully with shipment information and report any differences between the recorded details and the actual goods received.
4. Check Pallets and Prepare Cargo
The role also involves checking whether pallets are suitable for use and ensuring that shipments are placed on pallets correctly.
Employees must report the progress of shipment build-up to their supervisors as instructed. They may also assist with preparing cargo for flights according to the allocated flight schedules.
These duties require attention to detail because poorly prepared shipments can create handling problems and affect the movement of goods.
5. Process Transit Shed Shipments
Operations Assistants may be required to process shipments in transit sheds according to instructions from their supervisors.
They must follow the correct procedures, maintain accurate information and ensure that cargo is handled in line with operational requirements.
Applicants with relevant cargo handling experience may find this responsibility familiar, although they should be prepared to follow Airflo’s own procedures.
6. Prepare Daily Reports
The successful candidates will prepare daily reports covering incoming shipments and share the information on time.
They must also check and maintain the accuracy of operational data. This includes ensuring that shipment records are properly captured and that any errors or missing information are addressed.
Computer skills are important for this responsibility, particularly when working with Microsoft Excel, Word and other office applications.
7. Communicate With Customers and Colleagues
Operations Assistants will act as a point of contact for incoming shipments and intake-related problems.
They must communicate clearly with internal teams and external customers, provide timely updates and escalate issues when necessary.
Good communication can help prevent misunderstandings and ensure that shipment-related problems are handled quickly.
The role also includes assisting with workforce planning, task allocation, scheduling and balancing workloads when required.
8. Follow Safety and Quality Procedures
Airflo expects Operations Assistants to support its Quality, Health, Safety and Environment (QHSE) requirements and KAIZEN initiatives.
KAIZEN refers to continuous improvement, which means looking for practical ways to improve how work is done.
Employees must also help maintain cold-chain procedures. Cold-chain handling is important for shipments that need to remain within specified temperature conditions during storage and transportation.
Successful candidates should follow the relevant procedures and report any problems that could affect cargo quality or safety.
Other duties may be assigned from time to time.
Airflo Operations Assistant Job Requirements
Applicants must meet the stated minimum requirements to be considered for the position.
Educational Qualification
Candidates should have an O Level qualification (KCSE C-).
Applicants should check the official vacancy advert to confirm the qualification requirements and whether any additional supporting documents must be submitted.
Work Experience
Applicants must have at least two years of hands-on experience.
Because the role involves shipment intake, truck coordination, weighing, cargo handling and operational reporting, relevant practical experience may help candidates understand the daily responsibilities.
Make sure your application clearly describes your previous experience and the duties you performed.
Microsoft Office Skills
Candidates must be proficient in Microsoft Office software, including:
- Microsoft Excel: Used for working with shipment data, records and reports.
- Microsoft Word: Used for preparing documents and written reports.
- Microsoft PowerPoint: Used for presentations when required.
- Other relevant office applications: As needed for operational duties.
Applicants should be comfortable using computers to record information, check data and prepare reports.
CargoWise Knowledge
Knowledge of CargoWise is listed as a requirement.
CargoWise is a software system used in logistics and freight operations. Familiarity with the system can help employees work with shipment information and related operational processes.
Applicants should accurately state their level of experience with CargoWise when preparing their applications.
Additional Training
Further training in Cargo Handling Operations and Dangerous Goods Regulations (DGR) will be an added advantage.
DGR training relates to the rules and procedures for handling and transporting dangerous goods safely.
This additional training is beneficial but is described as an advantage rather than a compulsory minimum requirement in the supplied advert.
Skills That Can Help You Succeed
The vacancy’s responsibilities suggest that successful candidates should be able to work carefully, communicate clearly and follow operational instructions.
The following skills are particularly relevant:
- Attention to detail when checking shipment information.
- Good organisation when managing incoming cargo.
- Clear communication with customers and colleagues.
- Ability to follow safety and cargo handling procedures.
- Computer skills for data entry and reporting.
- Ability to identify and report discrepancies.
- Teamwork when coordinating offloading and shipment preparation.
- Time management when working with truck turnaround times and flight allocations.
These skills are important because the position involves several connected activities, and mistakes in one stage can affect the next stage of the intake process.
How to Prepare Your Application
Before applying for the Airflo Operations Assistant – Intake vacancies, prepare an application that clearly shows how you meet the requirements.
Consider the following steps:
- Update your CV: Include your education, work history and relevant cargo handling or logistics experience.
- Highlight your experience: Clearly show whether you have at least two years of hands-on experience.
- List your computer skills: Mention your experience with Excel, Word, PowerPoint and CargoWise.
- Include relevant training: If you have completed cargo handling or DGR training, make sure it is listed in your CV.
- Check your information: Ensure that your contact details and employment history are correct.
- Read the official advert: Confirm the closing date, work location, required documents and application method before submitting your application.
Do not assume that meeting the minimum requirements guarantees employment. Applicants should provide accurate information and follow the employer’s application instructions.
How to Apply for Airflo Operations Assistant – Intake Jobs
Airflo has advertised 22 Operations Assistant – Intake positions, but the supplied vacancy details do not include an application link or closing date.
Applicants should locate the official Airflo vacancy advert or recruitment page to confirm how applications must be submitted. Do not send personal documents to an unverified email address or website.
Before submitting your application, make sure that you meet the O Level qualification requirement, have at least two years of hands-on experience and possess the required computer skills and CargoWise knowledge.
The opportunity may suit candidates with relevant logistics, freight or cargo handling experience who are looking for an operations role.
Important: Confirm the official application deadline and submission instructions before applying, as these details were not included in the information provided.
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