Department of Public Works and Infrastructure Registry Clerk Vacancy in Gqeberha: Grade 12, No Experience Required
Department of Public Works and Infrastructure Registry Clerk Vacancy in Gqeberha: Grade 12, No Experience Required
The Department of Public Works and Infrastructure (DPWI) is inviting applications for a Registry Clerk vacancy at its Gqeberha Regional Office.
This is a strong opportunity for job seekers who have completed Grade 12 and want to build a career in government administration and records management. No previous work experience is required, although applicants must have completed a Records Management course.
The successful candidate will earn R237 453 per annum and will be responsible for registry administration, incoming and outgoing mail, filing, document tracking, invoice registration and other administrative support duties.
Applications close on 16 October 2026.
Department of Public Works and Infrastructure Registry Clerk Vacancy
- Department: Department of Public Works and Infrastructure
- Position: Registry Clerk
- Reference Number: 2026/359
- Salary: R237 453 per annum
- Location: Gqeberha Regional Office
- Closing Date: 16 October 2026
- Minimum Qualification: National Senior Certificate / Grade 12
- Experience: No previous work experience required
Requirements
- Applicants must have at least a National Senior Certificate or Grade 12 qualification.
- Although previous employment experience is not required, completion of a Records Management course is a prerequisite for the position.
- Candidates should have knowledge of records and document management, file plans, mail procedures and courier services.
- Knowledge of the Promotion of Access to Information Act (PAIA) and the National Archives and Records Service Act (NARSA) will also be important.
- Knowledge of an Electronic Document and Records Management System (EDRMS) will be an added advantage.
- Applicants should also have an understanding of the Reapatala invoice tracking system.
Skills and Competencies
- The Department is looking for candidates with good planning and organising abilities as well as strong verbal and written communication skills.
- Applicants should also demonstrate problem-solving ability, customer care and client orientation, computer literacy, liaison skills, analytical ability and good interpersonal skills.
- Good telephone etiquette and leadership skills will also be beneficial.
- The successful applicant should be accurate, confident and capable of working under pressure. Candidates must be comfortable working both independently and as part of a team.
Duties and Responsibilities
- The Registry Clerk will receive mail from the Post Office and internal clients and ensure that incoming correspondence is properly opened, date-stamped, sorted and recorded.
- The successful candidate will also receive parcels delivered by hand and record them in the appropriate register.
- Courier duties will include packaging documents, placing documents into envelopes, addressing envelopes, placing outgoing correspondence in the appropriate trays and recording mail in the mail register.
- The Registry Clerk will be responsible for filing and retrieving files from both on-site and off-site storage facilities.
- Another important part of the position will be controlling the movement of files and access to official records.
- Administrative responsibilities will include indexing, scanning, faxing and photocopying documents.
- The successful candidate may also be required to reload the franking machine and register priority mail.
- Invoices received by the office must be date-stamped and forwarded to the finance section.
- The Registry Clerk will register files supplied to officials and maintain records of files that have been opened or issued.
- Where files are not returned to the Registry by the required date, the successful candidate will be responsible for following up.
- Incoming invoices must also be registered on the Reapatala invoice tracking system.
- The successful candidate will assist clients with enquiries, provide support when the supervisor is absent and perform any other administrative duties assigned by the supervisor.
How to Apply for the DPWI Registry Clerk Vacancy
Applications for the Registry Clerk position, Ref No: 2026/359, must be submitted by email.
Send your application to:
Applicants should ensure that they follow the Department of Public Works and Infrastructure’s official application requirements and submit all required documentation before the closing date.
Use the correct reference number 2026/359 when submitting your application.
Closing Date
Applications close on 16 October 2026.
Applicants are encouraged to submit their applications early rather than waiting until the final day.
Late applications may not be considered.
Enquiries
For enquiries relating to the vacancy, contact:
Mr TE Matiso
Telephone: (041) 408 2007
Why This Vacancy May Be Worth Considering
This Registry Clerk vacancy may be particularly attractive to young South Africans and entry-level job seekers who want to gain experience within the public service.
The position does not require previous employment experience, making it accessible to applicants who have recently completed Grade 12, provided they have also completed the required Records Management course.
The role provides exposure to government administration, records management, document control, correspondence handling and general office administration.
Important Reminder
Applicants should carefully check that they meet all the requirements before applying.
While no previous work experience is required, the Department specifically states that completion of a Records Management course is a prerequisite.
