x241 Permanent Data Capturer vacancies at the Department of Health

The Department of Health is inviting suitably qualified applicants to apply for x241 Permanent Data Capturer vacancies.

Closing date for applications: 18 July 2025

Table of Contents

Permanent Data Capturer vacancies at the Department of Health

SALARY: R193 359.00 per annum

REQUIREMENTS FOR POST:

MINIMUM EDUCATION AND TRAINING

NQF level 4 or 5/Senior Certificate/Grade 12/Standard 10/or equivalent.
Be computer literate with a proficiency in MS Office Software Applications.

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MINIMUM RELEVANT EXPERIENCE

No previous experience required

RECOMMENDATIONS:

Unendorsed valid Code B driver’s licence (Code 08)
Experience in using Tier.net, Web DHIS would be an added advantage

KNOWLEDGE, SKILLS, TRAINING AND COMPETENCE REQUIRED:

Knowledge of applicable computer software/applications, e.g. MSWord and MSExcel
Knowledge of applicable policies and tools
Knowledge of clerical and administrative procedures
Knowledge and understanding of the legislative frameworks governing the Public Service.
Knowledge of storage and retrieval procedures in terms of the working environment
Planning and organising
Prioritising skills
Information collection and management
Problem solving
Analytical skills
Attention to detail
Accurate keyboard skills
Spelling and grammar skills
Computer skills
Data capturing skills
Decision making skills
Communication skills
Report writing skills
Multi-tasking skills
Typing skills and finger dexterity
Mathematical skills
Good record keeping and administrative skills

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KEY PERFORMANCE AREAS:

Undertake timely and accurate capturing of data

Receive documents for data capturing.
Prepare, compile and sort documents for data capturing.
Organise paperwork after entering data to ensure it is not lost.
Capture data from available records into the required formats, e.g. database, tables, spreadsheets.
Combine and rearrange data from source documents where required.
Import and export data between different databases.
Capture data for monthly and quarterly reports on all relevant electronic systems, e.g. WebDHIS.
Capture Antenatal HIV survey data on DHIS.

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Populate standard monthly and quarterly reports with data obtained from WebDHIS that is relevant to the Institution.

Verify the integrity of data

Analyse and verify the integrity of data received by comparing previously submitted reports and statistics and with source documents.
Ensure that all sections have submitted data on a monthly and quarterly basis.
Monitor the completeness of WebDHIS data from the sections to ensure that all data elements are reported on.
Check the accuracy of data and correct incorrect data where necessary.
Check and query missing information and errors observed during data entry.
Obtain further information for incomplete documents.

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Provide support to end-users

Compile monthly and quarterly reports.
Distribute reports to the relevant managers in the institution.
Follow-up on the submission of information from the various sections.
Submit the reporting template to Districts for monthly and quarterly reporting.
Submit Tier.Net progress reports to the District Office on a monthly basis.
Provide technical support to the managers at the institution on data systems (excluding IT support).
Retrieve data from the databases or electronic files as requested.
Liaise with different units to collect data and information in the correct formats and within agreed timeframes.
Provide guidance to stakeholders on the data to be collected
Attend data-related meetings and give feedback to the management team.

Secure captured information in accordance with system specifications and protocols

Perform regular backups to ensure data preservation.
Update registers and statistics on a regular basis and delete unnecessary files.
Ensure records and files are properly maintained, sorted and secured.
Store completed documents in designated locations.
Maintain registers or records of activities and tasks.
Comply with data integrity and security policies.

How to apply

Interested applicants can visit the following website at www.kznonline.gov.za/kznjobs for full posts details.

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ALL APPLICATIONS SHOULD BE FORWARDED TO: The Chief Director: Human Resource Management Services KZN Department of Health Private Bag X9051 Pietermaritzburg 3200 OR Hand delivered to: 330 Langalibalele Street Natalia Building, REGISTRY, Minus 1:1 North Tower.

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