About Vilama
Vilama is a dynamic business consulting firm that delivers tailored solutions across a broad range of sectors, including Human Resources, IT supplies, Social Facilitation, Human Capital development, Tax Consulting, and Accounting Advisory. With a strong focus on both individuals and corporate clients, Vilama provides strategic support designed to enhance operational efficiency, regulatory compliance, and organizational growth. Their diverse service offerings are built to meet the evolving needs of modern businesses, combining industry expertise with client-focused approaches.
Recognized as a trusted partner in outsourced business services, Vilama champions innovative strategies that promote employee engagement, organizational enablement, and the overall wellbeing of staff and stakeholders. The firm’s core mission is to help clients foster meaningful experiences for their employees, shareholders, and customers by ensuring high-quality service delivery across all touchpoints. Through close collaboration and a solutions-driven mindset, Vilama plays a key role in transforming business operations while contributing to long-term value creation.
About the Vilama CEO and Office Support Assistant Learnership 2025
Vilama is looking applicants who would like to receive theoretical knowledge and practical skills with their CEO and Office Support Assistant Learnership. The Vilama CEO and Office Support Assistant Learnership involves providing comprehensive support to the Managing Director and the broader company team in daily office operations, with a particular focus on administrative and IT-related tasks. Participants will be expected to assist in maintaining the smooth and efficient functioning of the office environment by handling a variety of responsibilities, ranging from clerical duties to technical support.
In addition to general administrative support, the role includes involvement in key projects related to office management, marketing efforts, and strategic business operations. Learnership participants will contribute to initiatives that promote organizational effectiveness, ensuring that tasks and processes are executed promptly and in alignment with the directives of the CEO. This dynamic position requires a proactive, detail-oriented individual capable of balancing multiple responsibilities while supporting the leadership team in achieving operational goals.
You will be asked to perform the duties below:
- Manage the CEO’s calendar and oversee activities related to all VILAMA operations
- Monitor team progress in accordance with delegated authority and the VILAMA Head Office action plan
- Provide administrative support for projects and assist with recruitment initiatives, including open recruitment, headhunting, and cold calling
- Coordinate daily office operations, taking a proactive and responsive approach to assigned duties
- Assist with administrative tasks related to tender submissions pursued by VILAMA and its partners
- Prepare and reconcile activity logs and expense reports using the VILAMA Time Sheet
- Framework or other approved tracking tools
- Organize and maintain both paper and digital records related to company activities and ongoing projects
- Monitor IT support tickets across all VILAMA offices and ensure timely resolution as instructed
- Handle sensitive information, financial documents, and personal matters with the highest level of confidentiality
- Manage complex, multi-layered calendars and maintain a well-organized filing system for activity tracking
- Coordinate stakeholder meetings, manage business and personal commitments, and handle all forms of communication, including emails, meeting scheduling, conference calls, and appointments
- Ensure meeting agendas, objectives, and required preparations are communicated in advance to the CEO or any delegated representative
- Conduct research and compile materials for meetings or presentations as needed by the CEO or delegated personnel
- Arrange travel logistics and provide personal assistance when required
- Organize and support basic training sessions for VILAMA staff as guided by the CEO
- Generate all necessary reports and spreadsheets for the CEO, adhering to weekly and monthly deadlines
- Maintain attention to detail and consistently follow up on assigned tasks to ensure accurate and timely completion.
Eligibility Criteria
Applicants interested in the Vilama CEO and Office Support Assistant Learnership must meet specific eligibility requirements before submitting their applications. The criteria outlined below are essential in determining whether a candidate is suitable for this opportunity. To improve the chances of a successful application, candidates are strongly encouraged to fulfill all the listed requirements. Failure to do so may negatively affect the outcome of their application. It is advisable to take note of these requirements for personal reference throughout the application process.
The Vilama CEO and Office Support Assistant Learnership Eligibility Criteria are as follows:
1. Basic Qualifications
- A university degree or a National Diploma in Human Resources Management from a University of Technology is a mandatory requirement. An intermediate-level computer certificate is also essential. Familiarity with Visio, Google Drive, and other relevant software applications will be considered an added advantage
- Possess a minimum of three years’ experience in Human Resources and Office Administratio
- Prepare to be enrolled in an IT course provided by the company and commit to a minimum of 12 months for the program, as determined by the company
- Demonstrate knowledge of the recruitment value chain and other HR services to gain an added advantage
- Obtain a valid driver’s license to enhance your application
- Bring experience from the HR field or business/professional services sector
- Show advanced proficiency in MS Office applications, including MS Teams and Google platforms
- Exhibit a strong willingness to learn and grow professionally, starting from a support role and progressing toward client service expertise
- Understand the basics of internal control systems to strengthen your candidacy
- Apply business acumen and leverage previous corporate experience, particularly in supporting managers or specialist project teams, to your advantage
- Be willing to register for any required program associated with the learnership.
2. Personal Attributes
- Demonstrate excellent written and verbal communication skills
- Maintain a high level of accuracy and attention to detail
- Apply strong analytical thinking to solve problems effectively
- Maintain a positive attitude and contribute as a collaborative team member
- Work independently with minimal supervision and take initiative as a self-starter
- Manage multiple tasks efficiently and prioritize responsibilities effectively
Adapt quickly to changing situations and show flexibility in your approach - Utilize basic project management and planning skills to organize tasks and timelines
- Exercise strong negotiation abilities in various situations
- Uphold high standards of ethical conduct in all professional activities
- Leverage technology confidently and stay proficient in digital tools and platforms.
Application Instructions
Apply online: Vilama CEO and Office Support Assistant Learnership 2025.
Please follow the application instructions below:
- Use Google Chrome for the optimal experience when accessing the application site
- Complete the application form with care, making sure all information provided is accurate and applicable to your circumstances
- Review your details thoroughly before submitting, as the selection panel will perform a detailed evaluation. Inaccurate information may lead to disqualification
- By applying, you consent to the selection committee utilizing your personal data for registration-related purposes
- All applications will undergo further verification to ensure their validity. Any misinformation will result in automatic disqualification
- Ensure that your application is submitted solely through the designated online portal; submissions through fax, hand delivery, or other channels will not be accepted.
You will also need to apply via email: khetiwe@vilama.co.za and state this on the Email Subject Line: (CEO and Office Support Assistant Learnership)
Closing Date
Application is available as long as it is not deleted on its official website.
The selection committee maintains a strict policy regarding deadlines and will not accept or review any applications submitted after the official closing date. Late submissions will be disregarded and excluded from consideration during the registration period, without exception.
Prospective candidates are strongly encouraged to submit their applications as early as possible. Doing so allows ample time to review and refine all documentation, ensuring a complete and well-prepared submission. Applicants are urged to begin the preparation process at their earliest convenience to avoid last-minute issues.
Vilama reserves the full right to either proceed with or decline to make an appointment during the recruitment process. All decisions made by the selection committee are final and binding, with no appeal or reconsideration.
Company Details
Telephone Number: +27 11 512 1585
Email Address: business@vilama.co.za
Physical Address: 4388 Perelbos Close, Kosmosdal Extension 74, Centurion
