Umalusi is hiring Administrator: Apply with Grade 12

Umalusi is hiring Administrator: Apply with Grade 12

Umalusi is hiring and invites candidates to apply for Administrator vacancy, Apply with Grade 12.

Closing date for applications: 28 January 2025

Umalusi vacancy

• Administrator: Information and Records Management
• Salary Level 5, Notch 3: R 222 957 Annual Basic Salary
• Reference No: CS-AIRM/11/02

Requirements:

• NSC, NC (V) Level 4, SC, SC (Amended) or equivalent NQF Level 4 certificate or Grade 12
• A National Archives Certificate in Records Management and/or a three-year tertiary qualification will be an added advantage.

Required Skill:

• Excellent communication (written and verbal) skills; computer literacy (MS Word and MS Excel).
• Knowledge of online records management system.
• Knowledge and ability to implement the file plan effectively.
• The candidate must be able to meet strict deadlines and work under pressure.

Additional Advantage:

• 1-2 years’ experience in an archival/Information management environment.

Main Duties:

• Ensure that records are archived in line with registry procedures.
• Maintain an efficient record keeping system; proper maintenance and application of an approved file plan.
• Proper filing of records which includes the classification, neat and correct placing of documents on files; responsible for the maintenance of all files in terms of archive regulations.
• Safe custody and protection of records.
• Making files available on request; tracing of files and other administrative tasks; opening and closing of files and daily mail; dispatch of outgoing mail; courier of documents;.
• Interpret and guide staff on the usage of the organizational file plan.
• Participate in orientation and training sessions.
• Any work delegated from time to time by the line manager.
• Liaise with external couriers regarding the collection of parcels destined for external recipients.
• Printing of Identity cards for staff members.

How to apply

Enquiries: HCM at (012) 030 0735/36.

Applications must be submitted to the following e-mail address: Recruit.adminrecords@umalusi.org.za

Umalusi is an equal opportunity and affirmative action employer, and all appointments will be made in accordance with the organisation’s Employment Equity Plan to promote its representivity (Coloured, Indian and White males or females and people living with disabilities are encouraged to apply).

Correspondence will be limited to shortlisted candidates only. Umalusi reserves the right not to appoint. Failure to attach the fully completed Umalusi application form (not Z83) and your CV (excluding supporting documents) will result in your application being disqualified.