Tsebo Solutions Group Receptionist
Tsebo Solutions Group
About the job
Duties & Responsibilities
Reception
Attend to visitors in a prompt, professional and friendly manner.
Ensure general tidiness of the reception area.
Boardroom
Manage the boardroom bookings
Ensure that the boardroom is neat at all times and prepared for meetings (air conditioner, lights and blinds).
Co-ordinate refreshments (coffee and tea) as requested with booking.
Faxes and Mail
Distribution of incoming faxes and mail
All faxes must be delivered promptly in pigeon holes. Urgent faxes – phone person to collect fax at reception
Liaising With Courier Company
Assist with outgoing and incoming mail via courier as and when required.
File weigh bills.
Stationery
Order office stationery and office consumables once a week.
Manage levels of stationery in stock.
General Administration
Assist colleagues with typing, faxing, copying and binding as requested.
Assist with all other general office tasks as required.
ISO 9001; 14001 & 18001 – Quality, Environmental and Health & Safety Standards
Adhere to TFS’s Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures of as applicable to this position.
Ad hoc
Any reasonable action requested by management.
Skills and Competencies
Computer literate (MS Office).
General knowledge of Facilities Management services and customer requirements.
Knowledge of office practices and procedures.
Knowledge of filing and correspondence procedures.
Excellent interpersonal skills.
Excellent telephone etiquette.
Ability to display integrity and resilience.
Excellent communication and interpersonal skills.
Ability to communicate with all levels of Management.
Attention to detail and strong organisational skills.
Must be competent and professional.
Ability to plan, organise and control own work effort.
Ability to manage more than one situation at a time.
Qualifications
Grade 12
2+ years’ experience in frontline reception
To apply for this job please visit tsebo.erecruit.co.
