Registry Clerk Vacancy at the Department of Agriculture – Pretoria (2026)

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The Department of Agriculture is inviting suitably qualified candidates to apply for the position of Registry Clerk within the Directorate: Genetic Resources. This is an excellent opportunity for individuals seeking entry-level government employment with no prior work experience required.

Table of Contents

Job Title: Registry Clerk

Reference Number: 3/3/1/47/2025
Closing Date: 27 February 2026
Salary: R228 321 per annum (Level 05)
Location: Gauteng, Pretoria
Directorate: Genetic Resources

Minimum Requirements

Applicants must meet the following requirements:

Grade 12 Certificate (NQF Level 4)
No previous work experience required

Job-Related Knowledge

Knowledge of registry duties and practices
Understanding of data capturing and basic computer operations
Working knowledge of the Public Service legislative framework
Knowledge of storage, filing, and document retrieval procedures
Understanding of registry and records management processes

Job-Related Skills and Competencies

Planning and organisational skills
Computer literacy
Verbal and written communication skills
Language proficiency
Interpersonal skills
Ability to work under pressure and within a team
Flexibility and attention to detail

Key Responsibilities and Duties

The successful candidate will be responsible for providing comprehensive registry and records management services, including but not limited to:

Providing registry counter services and assisting clients
Handling telephonic, written, and walk-in enquiries
Receiving, registering, sorting, and dispatching incoming and outgoing mail
Managing hand-delivered mail and official correspondence
Distributing registry notices and internal communications
Opening, closing, and maintaining files in line with the record classification system
Filing, storing, tracing, and retrieving documents and files manually and electronically
Completing index cards and maintaining accurate filing records
Operating office equipment related to registry functions
Managing the franking machine, including daily record-keeping and spot checks
Ensuring secure handling and dispatch of mail to the Post Office
Maintaining remittance registers and recording valuable documents
Coordinating handover of remittances to the finance section
Processing documents for archiving and disposal
Electronic scanning, sorting, packaging, and archiving of files
Compiling archival lists and maintaining records of archived documents