eThekwini Municipality Job Vacancy as Personal Assistant 2025

eThekwini Municipality Job Vacancy as Personal Assistant 2025

About the eThekwini Municipality Job Vacancy as Personal Assistant 2025
eThekwini Municipality is opening their company doors for future applicants who would like to obtain an employment opportunity as a Personal Assistant. The eThekwini Municipality is seeking a dedicated and highly organized Personal Assistant to provide comprehensive secretarial and administrative support to the Deputy City Manager. This role is crucial in ensuring smooth day-to-day operations by managing key administrative functions and serving as a vital link between the Deputy City Manager and various stakeholders.

• Type documents with speed and accuracy while handling routine correspondence and managing incoming mail
• Screen and direct telephone calls efficiently, ensuring important messages are relayed promptly
• Coordinate meetings by preparing and distributing agendas, recording minutes, and following up on action items
• Maintain an organized and confidential filing system, ensuring policy and procedural records are updated regularly
• Receive visitors, including staff, councillors, and dignitaries, in a professional and welcoming manner
• Provide seamless administrative support to the Deputy City Manager, assisting with daily operations
• Review meeting minutes to ensure directives are followed up and necessary actions are taken
• Oversee the Office of the Deputy City Manager in their absence, ensuring operations continue smoothly.

This role requires strong organizational skills, discretion in handling sensitive information, and the ability to multitask in a fast-paced environment. The ideal candidate should be proactive, detail-oriented, and capable of maintaining professionalism while liaising with various stakeholders.

For application purposes, please kindly take note of the eThekwini Municipality Job Vacancy as Personal Assistant 2025’s Reference Number: ETH250131-4.

The successful applicants will be entitled to this salary: R276 454.32 / R358 839.60 per annum.

General Duties as Personal Assistant

• Manage schedules by organizing calendars, setting appointments, and coordinating meetings
• Handle correspondence by drafting, reviewing, and responding to emails, letters, and other communications
• Coordinate travel arrangements, including booking flights, accommodations, and transportation
• Prepare reports, presentations, and meeting agendas as required
• Organize meetings by scheduling, taking minutes, and distributing follow-up actions
• Maintain records by tracking important documents, files, and confidential information
• Assist with ongoing projects and administrative tasks to support business operations
• Liaise with internal and external stakeholders on behalf of the executive
• Monitor office supplies and ensure timely restocking when needed
• Screen and direct phone calls while taking messages as necessary
• Support daily operations by managing both personal and professional tasks
• Uphold confidentiality by handling sensitive information with professionalism
• Process invoices, expense reports, and data entry efficiently
• Identify and resolve scheduling or workflow issues to ensure productivity.

Eligibility Criteria
If you’re interested in applying for the eThekwini Municipality Personal Assistant position and feel confident that you meet the qualifications, we encourage you to submit your application as soon as possible. If you’re unsure whether you qualify, there’s no need to stress—simply take a moment to review the detailed requirements below. This will help you determine how well your skills and experience align with what the selection committee is looking for. Meeting all the listed criteria will give you the best chance of being considered for the role.

The eThekwini Municipality Job Vacancy as Personal Assistant Eligibility Criteria are as follows:

• Obtain a Grade 12 (NQF Level 4) qualification or an equivalent certificate in administration
• Gain at least three years of relevant work experience
• Develop strong computer literacy skills
• Earn a Diploma (NQF Level 6) in Secretarial Studies or Administration
• Accumulate a minimum of four years of relevant experience
• Demonstrate excellent written communication skills
• Pay close attention to detail in all tasks
• Uphold high standards of ethics and professionalism
• Develop a strong understanding of organisational operations
• Plan and organise tasks effectively to meet deadlines
• Utilize technology efficiently in administrative processes
• Build and maintain positive interpersonal relationships
• Communicate clearly and effectively with colleagues and stakeholders
• Take initiative and act with a results-driven mindset
• Maintain resilience and adaptability in challenging situations
• Apply strong analytical and problem-solving skills
• Work collaboratively within a team environment.

Application Instructions
Apply online: eThekwini Municipality Job Vacancy as Personal Assistant 2025.

Please follow the application instructions below:

1. For the best experience on the website, use Google Chrome as your browser
2. Before submitting your application, create an account on the platform, as it will be required throughout the registration process
3. You can also apply using a mobile device. Android users can conveniently use the pre-installed Google Chrome browser without needing any additional downloads
4. To simplify registration, log in with your Google, Facebook, or LinkedIn account instead of creating a new one from scratch
5. Double-check that all details you provide are accurate and complete, as they will be reviewed by both you and the selection committee
6. Your personal information will remain confidential throughout the application review process
7. By applying, you agree that the selection committee may use your personal information specifically for event registration purposes
8. Submit your application only through the official website—other submission methods, like in-person delivery or fax, will not be accepted.

Closing Date
Applications for the eThekwini Municipality Job Vacancy as Personal Assistant must be submitted before the closing date on 21 February 2025.

To give yourself the best chance, submit your application as early as possible. This not only secures your spot in the registration process but also helps you avoid last-minute issues like website slowdowns or missing documents.

Keep in mind: Applications received after the deadline will not be considered, no matter how strong they are. Late submissions are automatically disqualified.

Only applicants who meet the necessary criteria will be contacted for the next steps. If you don’t hear back within three months of the deadline, it means your application was not successful this time.

The eThekwini Municipality has full discretion over the selection process, and all decisions made by the committee are final.

Committee Details
If you have any questions about the eThekwini Municipality Personal Assistant job vacancy, don’t hesitate to reach out! Feel free to contact the person listed below with any inquiries or concerns. They’ll be happy to assist you and provide the information you need to navigate the application process smoothly.

Telephone Numbers: +27 31 311 7462 / +27 31 322 6050