eThekwini Municipality Job Vacancy as Clerk 2025

eThekwini Municipality Job Vacancy as Clerk 2025

About the eThekwini Municipality Job Vacancy as Clerk 2025
eThekwini Municipality is on the lookout for applicants who wish to apply for a job position as a Clerk for their establishment based in Durban, KwaZulu-Natal. The Clerk position at eThekwini Municipality involves the critical task of preparing all council mail for dispatch. This includes not only organizing and sorting the mail but also ensuring that each item is properly addressed and ready for delivery. The role requires physically handling trays of mail, which involves lifting and transporting them to the appropriate dispatch areas. Additionally, the clerk is responsible for coordinating with delivery services to guarantee that mail reaches its destinations promptly and securely. This position is crucial for maintaining efficient communication within the council and with external stakeholders, ensuring that all correspondence is handled with care and accuracy.

You will also be required to perform the duties below:

• Sorts and prepares all mail for dispatch, covering both internal and external communications
• Takes bulk mail to the Post Office for further processing
• Operates a vehicle to deliver mail within the Council, to the Post Office, or directly to customers
• Carries out basic administrative responsibilities as required
• Detects and resolves any issues related to postal services.

Ensure road networks are accurate.
Monitor site conditions and update locations accordingly.
Identify new road locations.
Undertake site visits where necessary.
Undertake data capturing of all information and convert to GIS as required.
Undertake other related duties as required.

The selected applicants will be entitled to this remuneration: R155 085.755/R201 319.69 per Annum.

For application purposes, please kindly take note of the eThekwini Municipality Job Vacancy as Clerk 2025’s Reference Number: ETH250224-10.

General Duties as Clerk

• Enter data into databases or spreadsheets
• Organize and maintain files, both physical and digital, for easy retrieval
• Draft and format documents, such as letters, reports, and memos
• Greet visitors, answer phones, and respond to inquiries
• Sort, distribute, and send out incoming and outgoing mail and packages
• Manage appointments, meetings, and calendars for staff members
• Track and order office supplies, and maintain inventory records
• Prepare and process invoices, and manage billing records
• Assist with administrative tasks, such as photocopying, scanning, and faxing documents
• Ensure data accuracy and confidentiality, and assist in data analysis or report generation
• Coordinate internal and external communication, including drafting emails and updating notices
• Ensure adherence to company policies and regulatory requirements, and prepare related reports
• Provide information and assistance to clients or customers, either in person, over the phone, or via email
• Handle basic financial transactions, such as processing payments or deposits
• Prepare materials for meetings, take minutes, and follow up on action items.

Eligibility Criteria
If you’re considering applying for the Clerk position at eThekwini Municipality and believe you meet the necessary qualifications, we highly recommend that you submit your application as soon as possible. However, if you’re unsure whether you qualify, don’t worry. Take a moment to carefully go through the detailed requirements listed below. This will help you assess how well your qualifications align with the criteria set by the selection committee. Making sure you meet all the specified criteria is essential for increasing your likelihood of being accepted.

The eThekwini Municipality Job Vacancy as Clerk Eligibility Criteria are as follows:

1. Basic Qualifications

• Hold a Grade 12 (NQF Level 4) certificate or equivalent qualification, ideally with Mathematics and/or Accounting
• Possess a valid motor vehicle driving license
• Accumulate at least 3 months of relevant experience
• Demonstrate computer literacy.
• Obtain a Grade 12 (NQF Level 4) certificate or equivalent qualification with Mathematics and/or Accounting, along with a certificate in the financial field (preferred)
• Gain at least 6 months of relevant experience (preferred).

2. Personal Competencies

• Develop organisational awareness
• Demonstrate ethics and professionalism
• Apply problem-solving skills
• Exhibit strong written communication
• Practice effective oral communication
• Understand business processes
• Utilize technology effectively
• Communicate clearly and effectively
• Show client orientation and customer focus
• Maintain a service delivery orientation
• Foster positive interpersonal relationships.

Application Instructions
Apply online: eThekwini Municipality Job Vacancy as Clerk 2025.

Please follow the application instructions below:

1. For optimal performance on the designated website, it’s best to use Google Chrome.
2. Before you submit your application, make sure to create an account on the application platform, as this account will be essential for the entire registration process
3. Alternatively, applicants can use their mobile devices to submit applications. Android users can use the Google Chrome browser that comes pre-installed, so there’s no need to install anything extra
4. To make registration easier, you can log in using your existing Google, Facebook, or LinkedIn accounts, which saves time on creating a new account
5. Ensure that all the information you provide is accurate and complete, as it will be carefully reviewed by both the applicants and the selection committee
6. Rest assured, all the information you provide will be kept confidential throughout the review process
7. By submitting an application, you consent to the selection committee using your personal information for the purposes of event registration
8. Only submit applications through the designated website, as submissions via other methods, such as in-person delivery or fax, will not be accepted by the reviewing committee.

Closing Date
Applications for the eThekwini Municipality Job Vacancy as Clerk must be submitted before the closing date on 20 March 2025.

We strongly advise submitting your applications as early as possible. By doing so, you not only improve your chances of securing a spot during the registration period but also reduce the risk of encountering last-minute issues, such as website congestion or missing required documents.

Please be aware that any applications submitted after the designated deadline will not be considered by the selection committee, regardless of their quality. Late submissions will be automatically disqualified.

Only candidates who meet the necessary criteria will be contacted for shortlisting. If you do not hear from the selection committee within three months of the application deadline, please assume your application was unsuccessful.

Throughout the recruitment process, the eThekwini Municipality retains full discretion over all appointments. The selection committee’s decisions are final and cannot be contested.

Committee Details
If you have any questions or doubts regarding the eThekwini Municipality Job Vacancy as Clerk , please feel free to ask for help. Direct your inquiries or concerns to the contact person listed below. Your queries will be promptly answered, ensuring you receive the clarity and support needed throughout the application process.

Telephone Numbers: +27 31 311 7462 (Hrengrecruit) / +27 31 322 6050 (Hcsystem)