ADMINISTRATIVE ASSISTANT
The Agricultural Research Council
Reference Number
AP91
Description
Administrative (secretariat) office services
Ensure various administrative tasks for the nutrition team at API.
Meetings: arrangements, agendas, attendance registers, minutes, relevant documents, venues, and refreshments when needed.
Copier/Printer: Monitor responsible usage, Stationery controlled with project numbers.
Procurement
Ensure travel arrangements, SAGE requisitions, quotations, bookings, orders, tickets, GRNs and invoices.
Stationery: manage, orders, monthly stock count, and issue on SAGE.
Petty Cash: withdrawals, approvals for purchases, summaries, budget sheets, requisitions, slips, control, purchases.
Procurement: all requisitions on SAGE, queries, quotations, orders, invoices and GRNs. Liaise with suppliers.
Compile submissions as needed.
Supervision
Supervise responsible persons for various stores, monthly stock-count, equipment, and quarterly asset checks.
Supervision of cleaner appointed by contractor.
Ad hoc
Stores: Updating of monthly stock lists and quarterly asset check lists.
Electronic equipment: supervising usage, signing out system and maintenance, make sure it’s in working order on return.
ITC: replacing toners, assisting with printer problems, server room log,
Server problems, liaising with ITC department.
Assist with maintenance of office building.
Assist in preparations for exhibitions, model-building, and manning of exhibitions.
Other tasks. Use own initiative in terms of activities and tasks that can be performed in and around the offices and buildings as well as with other work.
Liaison
Liaise with the department regarding maintenance of building, transport matters and various others.
Liaise with suppliers, contractors (e.g., cleaning), stakeholders and project co-workers.
Protect and support ARC IP and ITC policies.
First aid kits, fire-extinguisher services, raising awareness, cooperating with Glen wellness group.
Requirements
National Senior Certificate (Grade 12) with 5 years administrative experience.
Administration/Secretarial Diploma will be an added advantage.
Experience in working on ESS and/or SAGE will be an added advantage.
Prior experience in project administration will be beneficial.
Prior experience in petty cash management will be an advantage.
Good Interpersonal skills.
Telephone etiquette.
Proficiency in MS Office,
Excellent Communication skills (verbal and written).
Interpersonal skills.
Ability to deliver excellent customer service, externally and internally as well as maintaining confidentiality.
Experience in handling multiple tasks.
Ability to make informed decisions quickly and execute those decisions with confidence.
Proven experience in working with large teams.
The ability to respect and maintain confidentiality.
Skilled to work as part of the team as well as independently.
In possession of a valid SA driver’s license.
Experience in ISO 17025 and working in an accredited laboratory, will be an advantage
NB: Applicants who applied must not re-apply
ENQUIRIES: DR. DOUGLAS NKOSI: TEL: (012) 672 9300
CLOSING DATE FOR APPLICATIONS: 09 MARCH 2026
A competitive remuneration package will be congruent with the scope, responsibilities and the stature of the position. The appointment will be subject to a positive security clearance (as well as competency and leadership assessments).
Preference will be given to designated groups in terms of the ARC Employment Equity Plan. The Agricultural Research Council is an equal opportunity employer and is committed to the principles and processes of Employment Equity Act.
Applications accompanied by a covering letter, detailed CV with at least three recent (3) contactable referees, certified copies of certificates, supporting documents and a copy of driver’s license must be attached on the form.
A SAQA evaluation report must accompany foreign qualifications. Incomplete applications will not be considered. Applicants who do not receive any response four (4) weeks after the closing date must regard their applications as unsuccessful. Permanent appointments are subject to six (6) months’ probation period. The organisation reserves the right not to appoint
Work Level
Junior
Job Type
Permanent
Salary
Market Related
EE Position
No
Location
Irene (Ap)
To apply for this job please visit arc.mcidirecthire.com.
