Administration Clerk vacancy at the Department of Civilian Secretariat for Police Service

The Department of Civilian Secretariat for Police Service invites suitable qualified applicants to apply for Administration Clerk vacancy.

Closing date for applications: 28 November 2025

Table of Contents

REQUIREMENTS:

A Senior certificate/Grade 12 certificate.
Knowledge of clerical duties.
Knowledge and understanding of legislative framework governing the Public Service.
Knowledge of document management or filling, ability to capture and maintain data.
Ability to capture data, use computer.
Planning and organizing, communication skills (verbal and written).
Computer literacy, confidentiality and accuracy.
Ability to work under pressure and work long hours.

DUTIES:

Render general clerical support services.
Record, organise, store, capture and retrieve correspondences and data.
Distribute documents/packages to various stakeholders as required.
Keep and maintain the filling system for the Chief Directorate.
Keep and maintain the incoming and outgoing register of the Chief Directorate.
Liaise with internal and external stakeholders in relation to procurement of goods and services.
Obtain quotations, complete procurement forms for the purchasing of standard office items.
Keep and maintain the asset register of the Chief Directorate.
Maintain leave register for the Chief Directorate.
Coordinate the maintenance of personnel records in the Chief Directorate.
Arrange logistical arrangements for travelling and accommodation.
Check correctness of substance and travel claims of officials.
Perform ad-hoc duties, as may be delegated from time to time.

ENQUIRIES: Mr M Maiko Tel No: (012) 4931 390