City of Ekurhuleni Admin Assistant: Filing Vacancy 2026 – Grade 12 Applicants Can Apply
City of Ekurhuleni Admin Assistant
The City of Ekurhuleni is inviting suitably qualified candidates to apply for the Admin Assistant: Filing vacancy in Gauteng. This is a permanent municipal position offering a basic annual salary of between R273 288 and R374 820, plus employment benefits.
The vacancy may be suitable for applicants with Grade 12, an End User Computing Certificate and previous experience in a financial working environment. Applications must be completed before the closing date of 24 July 2026.
City of Ekurhuleni Admin Assistant Vacancy Overview
Position: Admin Assistant: Filing
Reference number: FINA19147
Employer: City of Ekurhuleni
Location: Ekurhuleni, Gauteng
Employment type: Permanent
Salary: R273 288 to R374 820 per annum
Benefits: Municipal employment benefits
Closing date: 24 July 2026
The successful applicant will support the salary administration office by maintaining records, completing clerical duties and assisting with enquiries relating to the pay office.
Minimum Requirements
Applicants interested in the City of Ekurhuleni Admin Assistant: Filing position must meet the following requirements:
- Grade 12 or an equivalent NQF Level 4 qualification.
- A minimum End User Computing Certificate.
- Between one and two years of working experience in a financial environment.
- An Archives Certificate or related qualification will be an advantage.
Candidates may be asked to provide proof confirming the NQF level of their qualifications. Applicants should therefore ensure that their qualifications and supporting documents are available and accurate before submitting an application.
Key Duties and Responsibilities
The appointed Admin Assistant will be responsible for supporting the effective administration of salary records and documents.
Maintaining salary administration records
The successful candidate will use municipal administrative procedures to manage records throughout their full life cycle. This includes receiving, creating, classifying, filing, storing, retaining and disposing of documents according to approved procedures.
Records must be organised correctly so that salary administration information can be located and used efficiently when required.
Providing administrative support
The Admin Assistant will provide general clerical and administrative assistance to salary administrators.
Daily duties may include filing documents, organising records, processing administrative information and helping the salary administration office operate smoothly.
Handling pay office enquiries
The position also involves helping to address enquiries connected to the municipal pay office.
Applicants should therefore be able to communicate professionally, provide clear assistance and ensure that queries are attended to efficiently and within the required timeframes.
Following policies and procedures
All administrative processes must be completed according to the City of Ekurhuleni’s standards, procedures and policies.
The successful candidate will be expected to maintain accurate records, protect confidential information and complete assigned duties responsibly.
Supporting governance and risk management
Completed work must comply with relevant governance and legislative requirements.
The Admin Assistant will need to follow internal controls and approved procedures to reduce administrative risks and help protect municipal information.
Applying responsible financial processes
The position requires the successful candidate to follow proper financial processes and help prevent wasteful expenditure.
Accuracy, accountability and careful handling of financial information will be important in this role.
Delivering good customer service
The appointed candidate must maintain a strong customer-service approach when assisting employees, colleagues and other clients of the salary administration office.
Skills That May Help Applicants Succeed
Although the vacancy advertisement provides specific minimum requirements, applicants should highlight relevant administrative skills in their CV.
These may include:
- Filing and document-management skills.
- Computer literacy.
- Data capturing and record keeping.
- Attention to detail.
- Professional communication.
- Time management.
- Ability to handle confidential information.
- Customer-service skills.
- Ability to follow procedures.
- Financial administration experience.
Your CV should clearly explain how your previous responsibilities relate to filing, administration, finance, payroll support or records management.
How to Apply for the City of Ekurhuleni Vacancy
Applications must be submitted online through the official City of Ekurhuleni eRecruitment system.
Use the official vacancy link supplied with this article and follow these steps:
- Open the City of Ekurhuleni vacancy page.
- Register an online profile or sign in to an existing account.
- Review the vacancy details and minimum requirements.
- Complete all required sections of the application.
- Upload the documents requested by the recruitment portal.
- Check that your contact details and qualifications are correct.
- Submit the application before the closing date.
Applicants should not wait until the final day to apply. Online recruitment systems can experience high traffic close to the deadline, and incomplete applications may not be considered.
Documents to Prepare
Candidates should prepare clear copies of the documents requested on the application portal. These may include:
- A recently updated CV.
- Grade 12 certificate or equivalent NQF Level 4 qualification.
- End User Computing Certificate.
- Archives Certificate, where applicable.
- Additional relevant qualifications.
- Proof of previous financial or administrative experience.
- Identification and other documents requested during the application process.
Only submit documents requested by the employer and ensure that the information on your CV matches the information entered on the online application.
Closing Date
The closing date for the City of Ekurhuleni Admin Assistant: Filing vacancy is:
24 July 2026
Applications received after the deadline may not be considered. Candidates who have not received feedback within six weeks after the closing date should regard their applications as unsuccessful.
Enquiries
For enquiries about City of Ekurhuleni vacancies, applicants may contact:
Telephone: 0860 54 3000
Applicants should use the reference number FINA19147 when requesting information about this position.
Important Notice for Applicants
The City of Ekurhuleni follows the principles of employment equity and reserves the right not to make an appointment, to appoint at a later stage or to make a lateral appointment.
Meeting the minimum requirements does not guarantee that an applicant will be shortlisted. Candidates should submit an accurate, complete and well-prepared application that clearly demonstrates their relevant experience.
