Office Administrator at South African Weather Service (SAWS)
Office Administrator at South African Weather Service (SAWS)
The South African Weather Service (SAWS) is a Section 3(a) public entity under the Ministry of
Forestry, Fisheries and the Environment (DFFE) and is governed by a Board. The organisation
is an authoritative voice for weather and climate related services in South Africa and is a
member of the World Meteorological Organisation (WMO) to fulfil a range of international
obligations of the government. South African Weather Service (SAWS) strives to be a Weather
and Climate Centre of Excellence providing innovative solutions to ensure a weather-smart
region, sustainable development and economic growth.
The South African Weather Service (SAWS) is therefore seeking to appoint an efficient and
enthusiastic person to undertake the role of:
Office Administrator: Communication and Stakeholder Relations
Paterson Grade: C2
Salary total package: R308 375 – Percentile R391 529
Centre: Centurion
(Ref. WS04/022026)
Job summary:
The Office Administrator provides comprehensive administrative, logistical,
financial, and stakeholder support to the entire CSR Department under the Senior Manager:
Communications and Stakeholder Relations.
Key Performance Areas:
Logistics Arrangements
Request quotations to inform travel and accommodation arrangements in line with
allocated budget.
Coordinate travel arrangements in line with procurement process.
Submit approved travel and accommodation requisitions to Finance for processing.
Check travel plans a few days prior to departure to ensure all is in order.
Submit approved travelling claims for payment upon their return for purposes of
re-imbursement.
Prepare and distribute itineraries that include details regarding dates, travelling times,
maps/ directions, addresses, phone numbers, e-mail addresses, parking and contact
persons to attendees.
Administration and Quality Management Systems
Serve as the first point of contact for the department.
Address queries from stakeholders and / or channel queries to correct role players.
Coordinate the monthly and quarterly reporting.
Act as the Point of contact for Auditors within the department to ensure smooth audit
process.
Develop good working relations with relevant personnel for ease of execution of
duties.
Assist with developing and reviewing standard templates.
Make changes to presentations as per Manager’s instructions.
Prepare correspondence for internal and external purposes.
Maintain an effective filing system for ease of tracking and retrieval of documents.
Develop a database of contacts and updates regularly to ensure current information.
Order stationery, office equipment and oversees general equipment maintenance in
the department.
Assist with audit coordination and data capturing.
Establish and maintain an effective filing system for the department.
Support the office in the implementation of the Quality Management System i.e.
control of records and documents.
Financial Administration
Obtain costing information for events to assist Managers in budgeting and forecasting.
Capture the expected revenue forecast onto system / spreadsheet in readiness for
submission to Finance.
Monitors spend during the year to prevent overspend on allocated budget.
Check provisions on a monthly basis to ensure correctness of allocations.
Investigate anomalies and rectify as directed by Senior Manager.
Compile variance analysis for the department
Manage the petty cash in line with Finance guidelines.
Raise purchase orders for required services and request authorisation from Manager
prior to forwarding to Supply Chain Management (SCM).
Facilitate payments for service providers by preparing and submitting payment to
Finance for processing.
Submit invoices together with PO to Finance within payment deadlines.
Check that invoices are paid timeously and communicate with Finance on processing
of invoices.
Policy, Governance & Compliance
Develop and implement ER policies and frameworks in line with legislation and best
practice.
Ensure compliance with collective agreements, internal policies, and statutory
requirements.
Partner with HRBPs and Legal to ensure alignment and consistent application across
the business.
Communications and Stakeholder Engagement/Management
Liaise with clients to ascertain requirements, and levels of service provision excellence.
Represent SAWS in meetings with stakeholders as instructed or requested.
Promote the awareness of SAWS products and services to all stakeholders.
Support staff involved in exhibiting SAWS products and services at dedicated client
contact events such as exhibitions, corporate events, workshops, conventions, expos
etc.
Liaise with internal and external stakeholders.
Assist with communication and stakeholder relations activities
Required minimum education / training:
A National Diploma in Communications, Media Studies, Public Relations or related
fields
Required Minimum work experience:
A minimum of 2 years’ experience in a similar role of communications, or stakeholder
relations, and administration.
Excellent communication skills (written and verbal)
Meticulous attention to detail
Project Management
Ability to work under pressure with strict deadlines and extended hours at times
Good interpersonal skills and stakeholder management
Please Note:
Enquiries for the above-mentioned positions must be directed to: Mr Gorden Motshoane, at Tel.
(012) 367 6764.
Register as user on our website using this link: https://www.weathersa.co.za/home/vacancies to apply
for the above position and upload your (Comprehensive CV with certified copies of qualifications).
Closing Date: 26 February 2026
Important Information for Applicants:
Recruitment agency submissions will not be considered.
Applications must include a CV in PDF format.
Preference will be given to People living with disabilities in line with SAWS EE targets. This is
an EE-designated position, and preference will be given to African males and females, Indian
males and females, and Coloured females.
Correspondence will be limited to short listed
candidates only.
Candidates who have not been contacted within 3 months after the closing
date of this advertisement, please accept that your application was unsuccessful. The South
African Weather Service is an equal opportunity employer.
Record Reference HCM-ADVERT- Office Administrator: CSR
