Administration Officer at SanParks

The Organisation requires the services of an Officer: Administration in the Chief Financial Officer’s Division. This position is on a fixed-term contract of 12 months. This position will be based at Groenkloof National Park, Pretoria.

Table of Contents

Location

Groenkloof National Park (Head Office)

Requirements

Be in possession of an NQF Level 5 qualification in Officer Management/Administration.
Must have 2 to 3 years of experience in Office Administration.
Knowledge of drafting minutes.
Computer literacy.
Ability to use Microsoft Word, Excel, and Teams.
Knowledge of finance for non-financial employees.
Ability to create a report on expenditure and process invoices.
An understanding of office administration.
Ability to provide administrative support.
Knowledge of the manual and electronic filing systems.
Ability to manage information and a filing system.
Knowledge of the relevant policies and procedures.
Knowledge of organisation facts, data, and information, and understanding.
An understanding of the relevant SANParks systems.
Basic understanding of a filing system.
Computer Literacy.
Communication (written and verbal) skills.
Interpersonal skills.
Time management.
Coordination skills.

Responsibilities

Monitor available supplies of stationery and other office equipment and order replacements.
Maintain an up-to-date inventory of all equipment (asset list).
Coordinate multiple diaries.
Organise airline and car rental bookings for personnel.
Make telephone queries or deliver messages on request.
Assist in tracking programme expenses and preparing budget reports.
Photocopying, printing, binding, and collating.
Preparation of reports.
Follow internal procurement and supply chain management processes (Great Plains), RFQ, and procurement.
Payments and control of cost centres.
Completion of forms for the payment of invoices.
Payment of monthly accounts; telephone, water, and lights, fuel account.
Keeping of financial records on computer.
Conduct pre-audits on office financial records.
Physical and electronical filing information.
Filing forms or other structured documentation.
Updating financial files.
Retrieve records from the manual or electronic system.
Filing incoming mail (physical and electronic).
Coordinate Travel Arrangements.
Maintaining detailed records.

Please Note

Applicants in possession of foreign qualifications are to submit evaluated results by the South African Qualifications Authority.

SANParks reserves the right not to make an appointment.

SANParks is an equal opportunity employer.

Salary

R158 697.35 – R205 730.09 Per Annum

How To Apply

Interested candidates who meet the above requirements should forward their applications accompanied by the required documentation listed below to the following:

Documents Required

A cover letter, a detailed Curriculum Vitae, certified copies of qualification(s), and Identity Document (certified within the past 3 months) to the following address:

Human Resources Division

SA National Parks

PO Box 787

PRETORIA

0001

Fax: 086 295 4078

E-mail: recruitments@sanparks.org

f you have not been responded to within 21 days of the closing date, please accept that your application was not successful.