UWC Sport Administrative Officer
UWC Sport
About the job
Title of Position
Administrative Officer
Post Number
5156
Faculty/Department
University of the Western Cape -> ICS Department -> ICS Management
Type of Position
Permanent – Full Time
Length of Contract Period
Location
Main Campus – Bellville, WC ZA (Primary)
Closing Date
7/11/2025
Role Clarification & Key Performance Areas
UWC’s Information and Communication Services (ICS) has embarked on an exciting journey of change and transformation, playing a pivotal role in delivering ICT services that enable and support the University’s strategic objectives.
Reporting to the Coordinator: ICS Operations, the successful candidate will assist to drive operational excellence by working with the ICS Coordinators and the ICS Senior Leadership Team. Applications are invited for this permanent position.
Core Responsibilities Include
Office and diary management
Coordinating a wide variety of activities for the Director and Senior Managers
Handling of office correspondence
Internal and external client liaison
Assistance with budget administration
Meeting, event and workshops co-ordination
Developing and maintaining systems to support information management and preparation for meetings
Administering institutional commitments on behalf of the Director and the ICS Senior Leadership team
Ensuring an efficient filing system
Maintaining a high level of confidentiality
Minute taking at committees and other meetings
Working closely with the departmental coordinators and administrators
Supporting the Coordinator: ICS Operations with any special projects initiating from the Director’s office
Managing and administering the ICS Staff Data Process
Minimum Requirements
NQF 5 level certificate or equivalent / Diploma in an administrative field or equivalent domain
At least 3 years administrative experience
Strong computer literacy skills and demonstrable working knowledge of Microsoft Office as well as business processes and related systems
Advantageous Requirements
Proven secretarial experience
Competencies
Demonstrated communicative, organizational, and interpersonal skills,
Ability to work efficiently under pressure and without supervision,
Strong Computer literacy skills and demonstrable working knowledge of the Microsoft Office as well as business processes and related systems,
Ability to demonstrate strong competency in products like Microsoft Word, Microsoft Excel, Adobe Acrobat Tools, and Business Systems like Smartsheet and InforLN will be advantageous and will receive preference.
For further information (but not applications) regarding this position, kindly contact Mr. Raymond Crown or rcrown@uwc.ac.za
In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.
To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: e-recruitment@uwc.ac.za.
DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University’s commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.
To apply for this job please visit uwc.hua.hrsmart.com.
